Title
Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board take the following actions pertaining to commercial cardlock fueling services for County vehicles and equipment:
1) Waive formal bid requirements in accordance with procurement Policy C-17 section 3.4 (4) since the County is a participating agency under competitively bid Sacramento Area Council of Governments (SACOG) contract CT250004 with Hunt and Sons, LLC;
2) Authorize the Purchasing Agent to utilize SACOG Cooperative Purchasing Agreement for Fuels and Lubricants Request for Proposals (RFP) RFP-2023-24-10 and contract CT250004 for the provision of commercial cardlock fueling services;
3) Authorize the Purchasing Agent to sign contract 9057 with Hunt and Sons, LLC in an amount not to exceed $5,000,000, to cover the period of December 1, 2024 through November 30, 2027;
4) Authorize the Purchasing Agent to extend the term of the requested contract 9057 if SACOG extends their contract CT250004; and
5) Authorize the Purchasing Agent to increase the not to exceed amount of contract 9057 on an "as needed" basis during the awarded period as long as funding is available with the requesting departments budget.
FUNDING: Various.
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DISCUSSION / BACKGROUND
The County has an ongoing requirement to purchase various types of fuel for County vehicles and equipment. On January 25, 2005, the County issued a Request for Proposals (RFP) for the provision of off-site fuel services and awarded to the sole proposer, Hunt and Sons, Inc. who was then, and is currently, the only vendor that manages the majority of the local and greater Sacramento area commercial cardlock fueling sites. The County Purchasing Ordinance authorized an exemption from competitive bidding when the successful bidder from the last solicitation agrees to extend the contract at the same price and terms as the original bid when the extension makes good business sense. Following the RFP award in 2005, the Cou...
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