Title
Information Technologies Department (IT) recommending the Board authorize the Purchasing Agent to sign and execute Purchase Order Agreement PO201104033 with Bear Data in the amount of $92,689.35 for ongoing maintenance and advanced depot exchange of critical Cisco switches and routers.
Body
BUDGET SUMMARY: |
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|
Total Estimated Cost |
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$92,689.35 |
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|
|
Funding |
|
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Budgeted |
$92,689.35 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$92,689.35 |
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Change To Net County Cost |
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$ 0 |
Fiscal Impact/Change to Net County Cost:
This agreement is for three (3) years of hardware maintenance. The current year amount is accounted for in IT's budget allocation and IT will continue to budget the appropriate amounts for the following two years. Committing to a three year agreement saves $23,000 over the three year period.
Background:
The main infrastructure of the County's Network system is comprised of multiple Cisco switches and routers housed in the Information Technologies Data Center and throughout the County's remote facilities. IT contracts for maintenance of this equipment each year to ensure uninterrupted network connectivity county-wide.
Reason for Recommendation:
This maintenance agreement extends the replacement warranty on specified critical machines and allows for immediate replacement (advanced depot exchange) should a unit fail, ensuring minimal down time of the County's Network infrastructure.
Action to be taken following Board approval:
Purchasing Agent to sign purchase order #PO201104033 with Bear Data.
IT to forward fully executed agreement to vendor.
Contact:
Rick Guidara X6686
Concurrences:
County Counsel noting conditional approval