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Department of Transportation, Maintenance and Operations Division, recommending the Board:
1) Make findings that it is appropriate to engage an independent contractor to provide janitorial services, as these services can be more economically and feasibly performed by independent contractors than County Employees, in accordance with County ordinance code 3.13.030(a) and Government Code Section 31000;
2) Authorize the Purchasing Agent to execute Agreement 10075 with Pro-Line Cleaning Services, Inc., a competitively qualified firm, for a total compensation amount not to exceed $210,000, and a term of three (3) years upon final execution, to provide routine janitorial services at Department of Transportation facilities located at 2441 Headington Road, Placerville, 2443 Headington Road, Placerville, 1121 Shakori Drive, Meyers, and 924B Emerald Bay Road, South Lake Tahoe; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 10075, which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: Road Fund. (100%)
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DISCUSSION / BACKGROUND
Pro-Line Cleaning Services, Inc. (Pro-Line) has been providing janitorial services to the County since 2007 and for Department of Transportation (Transportation) at 2441 Headington Road since 2018. While an alternative contractor has been performing services at 1121 Shakori Drive and 924B Emerald Bay Road since 2017.
On January 13, 2026, Pro-Line was identified as the successful proposer for Janitorial Services as a result of the competitive Request for Proposals (RFP) 2025-0166.
Agreement 10075 would provide three (3) years of service for Department of Transportation facilities, with a cost not to exceed $210,000. Services are broken down into daily, weekly, semi-weekly, monthly, quarterly, and semi-annual tasks.
It is further recommended the Board make findings pursuant to Ordinance Code, Section...
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