Title
Procurement and Contracts, a division of the Chief Administrative Office, on behalf of the Department of Transportation, recommending the Board:
1) Award Bid 2025-0137 for the purchase of High-Performance Cold Patch Mix to the low qualified bidders, Granite Construction of Sacramento, CA and Crafco Incorporated of Chandler, AZ.;
2) Authorize the Purchasing Agent to issue two purchase contracts in the combined amount of $180,000 ($60,000/year) for a period of 36 months following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contracts on an as-needed basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund.
Body
DISCUSSION / BACKGROUND
At the request of Department of Transportation (DOT), the Procurement and Contracts Division issued an Invitation to Bid for the purchase of High-Performance Cold Patch Mix for the West Slope of El Dorado County to be used for the maintenance and repair of county roads. The Invitation to Bid was published on the County's eProcurement system, PlanetBids. Three qualified responses were received, none from local vendors. The recommendation is to award Granite Construction Category "A" and Crafco Incorporated Categories "B" and "B-1".
ALTERNATIVES
N/A
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
The Procurement and Contracts Division conducted the formal bid process on behalf of DOT.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is allocated and available within DOT's Fiscal Year 2025-26 budget. DOT will include the funds in future fiscal years through the normal budget process.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director of Transportation
Michele Weimer, Procurement and Contracts Manager/Purchasing Agent.