Title
Planning and Building Department, Tahoe Planning and Building Division, recommending the Board:
1) In accordance with Chapter 3.13, Section 3.13.030 (B) of County Ordinance Code, Contracting Out that specialty skills and qualifications not expressly identified in County classifications involved in the performance of the work;
2) Approve and authorize the Chair to sign Amendment 2 to competitively bid Agreement 8305 with Wells Barnett Associates, LLC, for the provision of Tahoe Regional Planning Agency plan check services on an as-needed basis, extending the term of the Agreement by seven (7) months for a new expiration date of December 31, 2025, and increasing the compensation by $25,000 for a new total not-to-exceed amount of $85,000; and
3) Authorize the Purchasing Agent to execute any further documents determined necessary related to Agreement 8305, including amendments that do not increase the not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: Permit Fees.
Body
DISCUSSION / BACKGROUND
On October 16, 2023, the Purchasing Agent formally awarded Wells Barnett Associates, LLC (WBA), along with twelve (12) other firms, competitive Request for Proposals (RFP) 23-961-082 for as-needed plan check and building inspection services. Of the awarded firms, WBA is the only firm with the knowledge and experience to handle complex regulatory requirements such as those present in the Lake Tahoe Basin area of the County. As such, the Planning and Building Department, Tahoe Planning and Building Division, (Department) began the contracting process with WBA.
Agreement 8305 (Agreement), with a term of six (6) months and a not-to-exceed amount of $34,500, was executed by the Purchasing Agent on May 29, 2024. Following execution of this Agreement, the Department determined that it was necessary to continue utilizing WBA’s services on an as-needed basis to process Tahoe Regional Planning Agency (TRPA) ...
Click here for full text