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Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Pro-Line Cleaning Services, Inc. for the provision of janitorial services, for the Health and Human Services Agency facilities located at 3047 Briw Road and 3057 Briw Road Placerville, California, under Agreement 5780 because (A) the provision of these services are more economically and feasibly performed by outside independent Contractors at these facilities;
2) Approve and authorize the Chair to sign Agreement for Services 5780 with Pro-Line Cleaning Services, Inc., in the amount of $275,844, for the term of three (3) years from September 1, 2021 through August 31, 2024; and
3) Authorize the Director of HHSA, or designee, to execute further documents relating to Agreement 5780, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amount or term of the Agreement.
FUNDING: 21% Reimbursed by the Indirect Cost Rate through HHSA Programs, 20% Federal, 10% State, 11% Realignment, and 38% General Fund.
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DISCUSSION / BACKGROUND:
The Health and Human Services Agency Administrative offices and some of its programs are located in two (2) adjacent leased buildings in Placerville that are not maintained by County janitorial staff, necessitating an agreement with an outside vendor for these services. HHSA has maintained a contractual relationship with Pro-Line since 2007 for janitorial services at the two buildings located at 3047 and 3057 Briw Road, with satisfactory performance during that time. To ensure consistency and efficiency, services at these adjacent locations are combined into the recommended Agreement. This proposed Agreement with Pro-Line is a renewal of Agreement 3263 approved by the Board on August 28, 2018 (File 18-1262) and its Amendment I approved by the Board on August 4, 2020 (File 20-0932) to provide the ...
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