Title
Clerk of the Board recommending the Board approve the revisions to Board Policy H-2 - Communications from a Member of the Public for the Public Record.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
On June 9, 2026, the Board directed staff to review and update Board Policies H-1: Communications to the Board from a Member of the Public, and H-2: Communications from a Member of the Public for the Public Record (Legistar file 26-1003). The purpose of this review was to ensure that both policies accurately reflect the procedures currently used by staff to receive, process, and distribute public communications. The proposed revisions are also intended to provide clearer, more consistent guidance regarding how correspondence from the public is incorporated into the official record.
By undertaking this review, the Board seeks to enhance public understanding of how their comments are handled and considered, and to further demonstrate the County’s commitment to transparency, accessibility, and open government.
Following a comprehensive evaluation, staff determined that Board Policy H-1 continues to meet current operational needs. As a result, no revisions to Policy H-1 are recommended at this time.
ALTERNATIVES
The Board could decide not to adopt the revisions or provide direction on modifications to the policies.
PRIOR BOARD ACTION
Legistar file 26-1003 - June 9, 2026 - The Board directed staff to make changes to Board Policy H-1 - Communications to the Board from a Member of the Public and Board Policy H-2 - Communications from a Member of the Public for the Public Record based on the Board’s direction on public comment procedure and to align with current practice.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Countywide impact.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
N/A
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Update Board of Supervisors policy page; and
2) Share revised policy with all Departments.
STRATEGIC PLAN COMPONENT
N/A
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