Title
Information Technologies recommending the Board:
1) Authorize the County to continue utilizing competitively-bid U.S. Communities Agreement 4400006644 with Insight Public Sector, Inc. for the purchase of Amazon cloud storage solutions; and
2) Authorize the Purchasing Agent to execute amendment 1 to Agreement 2191 with Insight Public Sector, Inc. for the purchase of Amazon cloud storage solutions, extending the term two years to April 30, 2021, and increasing the Not to Exceed amount from $20,000 to $60,000.
FUNDING: General Fund with partial cost recovery in future years through the A-87 Cost Plan.
Body
DISCUSSION / BACKGROUND
On September 20, 2016, the Board approved the use of U.S. Communities Agreement 400006644 with Insight Public Sector, Inc. for the purchase of Amazon cloud storage solutions, for an initial period ending 4/30/19. The U.S. Communities agreement has been extended for an additional two-year period, through 4/30/21. Consequently, the County needs to amend purchase agreement #2191 with Insight Public Sector for an additional two-year period to maintain cloud-based storage needs. Pricing details are specified in the contract and are based on usage, which may vary.
U.S. Communities is a recognized government purchasing alliance that assists participating public agencies to reduce the cost of puchased good and services through strategic sourcing that combines the volumes and the purchasing power of public agencies nationwide. This is accomplished through an award of competitively solicited contracts for high quality products and services, for use by participating agencies. Board Policy C-17, section 5.9, Exemptions from Competitive Process allows for exemption from competitive bidding requirements if the contract was awarded utilizing a competitive bidding process substantially the same as that utilized by the County.
Cloud storage for data backup gives the County two main advantages over on-site storage. First of all, it i...
Click here for full text