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Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 13, Contracting Out, that due to the limited timeframes and temporary nature of the work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff;
2) Authorize the Purchasing Agent to sign Agreement for Services 7785 with AMG Management Group LLC, for a not-to-exceed amount of $450,000 and an 18-month term to provide ongoing facility project management services regarding Senate Bill 844 Adult Local Criminal Justice Facility Financing Placerville Jail Expansion Project; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 7785, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: Senate Bill 844 funding.
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DISCUSSION / BACKGROUND
On September 19, 2017, Legistar item 16-0416, the Board accepted the conditional award authorized under Senate Bill 844 Adult Local Criminal Justice Facilities Construction financing program for the Placerville Rehabilitation and Re-Entry Jail Expansion project.
On October 16, 2018, Legistar item 18-1632, the Board approved the use of the Design-Build construction project delivery method for the Jail Expansion Project.
On April 28, 2023, the Division released a Request for Qualification (RFQ) for Project Management services in an effort to ensure best value. The scope of work for these services included overall project delivery strategy, structure, and organization of prime contracts with designers, contractors and vendors; assistance with external participants such as design criteria consultants, construction management firms, design-build entities, vendors and contractors as well as overall project administration such as payment applications, cha...
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