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Department of Transportation recommending the Board approve and authorize the Chair to sign the Third Amendment to Agreement for Services 323-S1711 with Black Fox Timber Management, Inc. extending the term of the Agreement to June 30, 2020, with no changes to the not-to-exceed amount or hourly billing rates.
FUNDING: California Disaster Assistance Act Funds (75% of eligible costs, plus 10% of the 75% for indirect and administrative costs - State), CAL FIRE Grant (25% of allowable costs with a maximum of $306,175 - State), and the remaining is General Fund (Local).
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DISCUSSION / BACKGROUND
On October 30, 2015, Governor Brown proclaimed a State of Emergency due to unprecedented tree mortality caused by conditions of extreme drought and drought-related bark beetle infestations. On March 28, 2016 (Item 1), the Board adopted Resolution 053-2016 declaring a State of Emergency in El Dorado County due to pervasive tree mortality, and on May 17, 2016 (Item 46), the Board approved the County’s Tree Mortality Hazard Tree Removal Plan.
The County was approved for California Disaster Assistance Act (CDAA) funding related to the State’s declared Tree Mortality Emergency on September 2, 2016. It is important to note that trees marked for actual removal under CDAA funding must be verified by Registered Professional Foresters (RPFs) or Certified Arborists (CA). The CDAA funding requires a 25% match and in April 2018, the County was approved for a Local Assistance for Tree Mortality Grant Program (LATM) through CAL FIRE which can be used for the match amount.
On, September 8, 2016, the Procurement and Contracts Division, on behalf of the Chief Administrative Office, released RFP No. 17-918-009, soliciting responses for tree mortality coordination services. Black Fox Timber Management Group Inc. (Black Fox), had the highest scoring proposal. On October 25, 2016 (Item 4), the Board awarded the RFP to Black Fox.
On November 15, 2016 (Item 39), the Board app...
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