Title
Sheriff’s Office recommending the Board:
1) Approve and authorize the continuation of perpetual Software as a Service Agreement 8071 with Perimeter, Inc., for the use of evacuation zone mapping and training and live incident coordination software;
2) Approve and authorize the Purchasing Agent to execute a Contract Change Order for Agreement 8071 with Perimeter, Inc. in the amount of $50,000 for a term of October 24, 2025, to October 23, 2026; and
3) Authorize the Purchasing Agent to increase the Agreement 8071 on an “as-needed” basis during the Agreement term as long as funding is available within the requesting department’s budget.
FUNDING: Homeland Security Grant 2024.
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DISCUSSION / BACKGROUND
Perimeter, Inc., offers a software subscription to the Perimeter Platform that allows the Sheriff’s Office of Emergency Services (OES), to develop evacuation zone mapping, coordinate with other response agencies during training and live incidents, and coordinate with citizens during live incidents. This software platform is a useful tool for the County and the various outside response agencies when working together to develop effective responses to emergencies and incidents within the County.
Since Board C-17 requires departments to obtain authorization from the Board of Supervisors to utilize any contract that does not have a stated contract term on an annual basis, the Sheriff’s Office is returning to the Board to continue the use of this perpetual contract and to increase Agreement 8071 in order to make payment for an additional year for the software subscription.
This system has been used in multiple disasters and has continued to provide valuable information to residents of El Dorado County.
ALTERNATIVES
Not continuing this agreement would hinder the efforts of the Sheriff’s Office staff in performing critical emergency operation work.
PRIOR BOARD ACTION
10/24/2023 Legistar file 23-1821
10/22/2024 Legistar file 24-1791
OTHER DEPARTMENT / AGEN...
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