Title
Sheriff’s Office recommending the Board:
1) Waive the competitive bid process for services relating to build up and tear down of law enforcement vehicles in accordance with the County’s Procurement Policy C-17, Section 3.4(4);
2) Approve and authorize the Chair to sign agreement 7125 with Stommel, Inc., doing business as Lehr Auto Electric, utilizing Placer County’s contract, to provide law enforcement vehicle tear down and build up services from January 28, 2023, to January 27, 2026, and a not to exceed amount of $1,000,000; and
3) Authorize the Purchasing Agent to increase the purchase agreement on an "as-needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
In 2019, the Sheriff’s Office explored various options in terms of vehicles services for various types of vehicles after the contract with Lehr Auto Electric expired in October 2019. In the past, bids had been performed and Lehr was consistently awarded the contract with the County.
Prior to the expiration of the 2019 contract, it was determined that Placer County also held a contract with Lehr Auto Electric and had gone through the necessary procurement steps to ensure this agreement was economically feasible. County’s Procurement Policy C-17, Section 3.4(4) provides an exemption from bidding when a contract is available through another public agency as a result of a competitive bid done by that agency.
With the assistance of Procurements and Contracts, the Sheriff’s Office determined that the contract between Lehr Auto Electric and Placer County was a suitable piggyback option.
This Agreement # 7125 would continue to utilize the Placer County Bid which was extended on September 24, 2019, for an additional 4 years until September 2023, and covers the costs of not only labor associated with tear down and build up services, but also the parts allowing for these services to be m...
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