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Department of Transportation recommending the Board:
1) Find in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is appropriate to contract with Iron Horse, LLC for on-call culvert lining services because (B) "specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work.";
2) Approve and authorize the Chair to sign competitively procured agreement 9751 with Iron Horse, LLC for on-call culvert lining services, with a not-to-exceed amount of $280,000 and with a three (3) year term upon execution; and
3) Authorize the Purchasing Agent to increase the contract amount and sign any additional amendments to the Agreements for on-call culvert lining services on an "as needed" basis during the awarded period as long as funding is available within Department of Transportation's budget.
(All Districts)
FUNDING: Road Fund. (100%)
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DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations Division (Transportation) requested a formal bid for on-call culvert lining services. In accordance with El Dorado County Ordinance Code, Section 3.13.030(c), by El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000, it has been determined that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work and the service may be contracted out. The services will be utilized to address culvert maintenance work. Culverts will be inspected and if determined to be a lining candidate, the on-call agreement will allow maintenance of the culvert without excavating the area and preventing lane closures.
RFQ #2025-0116 was posted and produced one proposal. After a thorough evaluation, the proposal was determined to meet the needs of Transportation and documented the necessary experience desired. Transportation anticipates completing culvert lining projects on an as-nee...
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