Title
Chief Administrative Office recommending the Board direct staff to develop a policy regarding proclamations and return to the Board within 90 days with recommendations regarding the same.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On July 18, 2023, the Board discussed the need for a policy regarding proclamations brought forth at Board meetings. There currently is no Board policy on proclamations.
Staff is seeking direction from the Board on potential content for the policy, and will conduct further research on other jurisdictions’ policies to formulate recommendations for the Board to consider. Some of the points the Board may want to provide direction to staff on are:
-General policy statement on intent of approving proclamations
-Who may request a proclamation (i.e., public, staff, Board members, etc.)
-Number of votes required to approve a proclamation
-Who or what may be acknowledged in a proclamation (i.e., individuals, events, organizations, etc.)
-How proclamations should be agendized (consent or discussion)
ALTERNATIVES
The Board could choose not to direct staff to develop a proclamation policy.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
FINANCIAL IMPACT
There is not a financial impact with this item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Alison Winter, Principal Management Analyst