County of El Dorado - File #: 12-1006

• File #: 12-1006
• Version: 3
• Type: Agenda Item
• Status: Approved
• In control: Board of Supervisors
• On agenda: 8/29/2017
• Final action: 8/29/2017
• Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following: 1) Make findings in accordance with Board Policy C-17 that it is in the best interest of the County and makes good business sense to extend the current Countywide copier rental program with Discovery Office Systems in accordance with Board Policy C-17; 2) Extend the current rental program for an additional three years; and 3) Authorize the Purchasing Agent to extend current individual blanket purchase orders and issue new individual blanket purchase orders on an "as needed" basis for the placement of copiers countywide under the extended term. FUNDING: Various funding sources from all County departments.

Date	Ver.	Action By	Action	Result
8/29/2017	3	Board of Supervisors	Approved	Pass
9/4/2012	2	Board of Supervisors	Approved	Pass
8/21/2012	1	Board of Supervisors	Failed	Fail
8/21/2012	1	Board of Supervisors	Continued	Pass

Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following:
1) Make findings in accordance with Board Policy C-17 that it is in the best interest of the County and makes good business sense to extend the current Countywide copier rental program with Discovery Office Systems in accordance with Board Policy C-17;
2) Extend the current rental program for an additional three years; and
3) Authorize the Purchasing Agent to extend current individual blanket purchase orders and issue new individual blanket purchase orders on an "as needed" basis for the placement of copiers countywide under the extended term.

FUNDING: Various funding sources from all County departments.
Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following:
1) Make findings in accordance with Board Policy C-17 that it is in the best interest of the County and makes good business sense to extend the current Countywide copier rental program with Discovery Office Systems in accordance with Board Policy C-17; and
2) Extend the current rental program for an additional three years; and
3) Authorize the Purchasing Agent to extend current individual blanket purchase orders and issue new individual blanket purchase orders on an "as needed" basis for the placement of copiers countywide under the extended term.

DISCUSSION / BACKGROUND
On September 4, 2012, the Board of Supervisors awarded Award RFP No.12-986-061 to Discovery Office Systems of Sacramento, California for a new countywide convenience copier rental program for a period of five (5) years following Board approval. There are approximately 185 copiers currently placed throughout County departments, each with a 60 month rental term. Each copier expires at a different time based on when the machines were placed into service. The rental term for the first copier placed into service under this program is set t...