File #: 16-0095    Version:
Type: Agenda Item Status: Approved
File created: 1/25/2016 In control: Board of Supervisors
On agenda: 1/3/2017 Final action: 1/3/2017
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the Cold Springs Road Realignment Project, Contract PW 10-30543, CIP 73360, P&C 360-C1699; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: Highway Safety Improvement Program (66% - Federal Funding) and Regional Surface Transportation Program (34% - State Funding).
Attachments: 1. 3A - Notice of Acceptance 1-3-17, 2. 3B - Attachment A 1-3-17, 3. 3C - Recorders Form 1-3-17, 4. Executed Recorded NOA 1-3-17, 5. 2A - Addendum No. 1 4-19-16, 6. 2B - Addendum No. 2 4-19-16, 7. 2C - Bid Summary 04-19-16, 8. 2D - Director's Award Letter 04-19-16, 9. Executed Contract 10-30543 (4-19-16), 10. A - DRAFT CRSs 2-23-16, 11. B - DRAFT Specs 2-23-16, 12. C - DRAFT Plans 2-23-16, 13. D - DRAFT Addendum to MND 2-23-16, 14. E - DRAFT Road Closure Resolution 2-23-16, 15. F - Vicinity Map 2-23-16, 16. Executed Resolution 025-2016 2-23-16, 17. Executed Plans 2-23-16
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the Cold Springs Road Realignment Project, Contract PW 10-30543, CIP 73360, P&C 360-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period.

FUNDING: Highway Safety Improvement Program (66% - Federal Funding) and Regional Surface Transportation Program (34% - State Funding).
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DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the Cold Springs Road Realignment Project (Project), Contract PW 10-30543, CIP 73360, P&C 360-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on April 19, 2016 (Item 19). Construction was substantially completed on September 2, 2016. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year guarantee period for releasing the Payment and Performance Bonds to the Surety.

The Project consisted of roadway safety improvements on Cold Springs Road including roadway excavation and curve correction, hot mix asphalt paving, and signing and striping, as well as various drainage improvements.

Direct Construction Cost Summary:

Original Bid Price $ 757,263.10
Contract It...

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