Title
Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board:
1) Find the purchase of thirteen (13) replacement vehicles are exempt from competitive bidding in accordance with Procurement Policy C-17, Section 3.4.4, due to use of State of California competitively-bid Contracts 1-22-23-20 and 1-22-23-23;
2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-20 for the acquisition of three (3) fleet replacement vehicles and State of California Contract 1-22-23-23 for the acquisition of ten (10) fleet replacement vehicles for the Department of Transportation - Fleet Services Unit;
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $182,846 plus applicable delivery, fees and taxes (estimated at $14,006.08) for a one time purchase following Board approval; and
4) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Elk Grove Auto of Elk Grove, CA. in the amount of $447,240 plus applicable delivery, fees and taxes (estimated at $34,924) for a one time purchase following Board approval.
FUNDING: Fleet Internal Service Fund (100%).
Body
DISCUSSION / BACKGROUND
Thirteen (13) fleet vehicles have met the County criteria for replacement and have been included on the Fixed Asset list for Fiscal Year (FY) 2024-25. The replacement vehicles consist of nine (9) mid size 4x4 SUVs for the Environmental Management, District Attorney, Fleet Pool, Social Services and Transportation, one (1) mid-size SUV for the Sheriffs Department and three (3) 1 ton 4x4 pickups for Transportation and the Sheriffs Department. Seven SUVs from quotation D4563 and three SUVs from quotation D4561. All vehicles are under the budgeted amount included on the FY 2024-25 Fixed Asset List and requested carryover amount as approved with Legistar File 24-1120.
The function served by each vehicle is...
Click here for full text