Title
Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to El Dorado County Ordinance Section 3.13.030 (B) that as-needed confidential document and electronic waste destruction services require specialty skills and qualifications not expressly identified in County classifications;
2) Approve and authorize the Purchasing Agent to execute Amendment I to Agreement for Services 8588 with Viking Shred LLC, increasing the total compensation amount by $23,198, for an updated compensation amount not to exceed $99,000 for as-needed confidential document and electronic waste destruction services; and
3) Authorize the Purchasing Agent to execute any necessary amendments to Agreement for Services 8588, excluding term extensions and increases to the compensation amount, contingent upon approval by County Counsel.
FUNDING: Various, as departments have included appropriations for document and electronic waste destruction services in their respective budgets.
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DISCUSSION / BACKGROUND
On March 29, 2024, the Purchasing Agent executed Agreement for Services 8588 with Viking Shred LLC for a three-year term with a compensation amount not to exceed $75,802. Services provided under this agreement include as-needed confidential document and electronic waste destruction services.
Due to the increased demand for as-needed confidential document and electronic waste destruction services, approximately $6,000 remains available. The current term expires on May 5, 2027. Amendment I increases compensation by $23,198, bringing the total compensation amount to a total not to exceed amount of $99,000.
Procurement and Contracts has started the process of a competitive solicitation for these services as it appears that the demand has increased and may exceed $100,000 in less than 3 years.
ALTERNATIVES
The Board could choose not to approve the Amendment, but there will not be sufficient funding available to provi...
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