Title
Information Technologies recommending the Board:
1) Ratify the Director of Information Technologies signature on Amendment VI to Agreement 529-S1311 (968) with Tyler Technologies, Inc. for the removal of Business License modules from the original contract; and
2) Approve and authorize the Chair to sign Amendment VII to Agreement 529-S1311 (968) with Tyler Technologies, Inc. for the implementation and maintenance of additional testing environments of the Enterprise Resource Planning system with the initial annual maintenance cost of $20,001.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On March 26, 2013, the Board awarded a Request for Proposals (RFP) to Tyler Technologies, Inc. and authorized the Board Chair to execute an Agreement for the purchase, implementation, and maintenance of an Enterprise Resource Planning (ERP) system to replace the current financial, payroll, and human resources systems with a not-to-exceed amount of $2,613,377. Amendment I, which was approved by the Board on June 7, 2016, included additional system modifications required for successful implementation of the software as well as a detailed scope of work that identified how and when those modifications will be delivered and received, processes for County approval and acceptance prior to payment processing, and increased the not-to-exceed amount by $791,700 for a new total not-to-exceed amount of $3,405,077. Amendment II, which was approved by the Board on January 3, 2017, added Adobe software End User License Agreement (EULA) with the DocOrigin software which is now embedded in the Tyler Technologies Forms product with no change to the amount or term of the agreement. Amendment III was approved by the Board on August 29, 2017, to increase the not-to-exceed amount of the Agreement by $10,000 for as needed modifications and interfaces that may be necessary for the implementation of the system. Amendment IV was approved by the Board on December 5, 2017, to increase the ...
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