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Office of Wildfire Preparedness and Resilience (OWPR), a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Section 3.13.030 (C) of El Dorado County Ordinance Chapter 3.13, Contracting Out, that due to the limited timeframes and temporary nature of the work, the project management work related to the Weber Creek Project is not sufficient to warrant addition of permanent staff;
2) Award Request for Proposal 2025-0139 to 4LEAF, Inc. for Construction Management Services for the Weber Creek Project;
3) Approve and authorize the Chair to sign Agreement 9819 with 4LEAF, Inc. for Construction Management Services for the Weber Creek Project for a three year period from October 6, 2025, through October 5, 2028, in an amount not to exceed $1,944,800; and
4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 9819, excluding term extensions and increases to the total compensation amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) Funds (90%), State of California Wildfire Mitigation Program (5.14%), and General Fund (4.86%).
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DISCUSSION / BACKGROUND
On July 25, 2023, the Office of Wildfire Preparedness and Resilience (OWPR) received notification from FEMA that Phase I of the Weber Creek Project (Project), a pilot project funded under the California Wildfire Mitigation Program (CWMP) aimed to reduce the impacts from natural disasters such as wildfire through implementing a series of defensible space and home hardening retrofit measures, was approved in the amount of $1,404,532.50. The remaining grant funds totaling approximately $23 million for Phase II of the Project will be awarded by FEMA upon the successful completion of the Phase I activities, including programmatic review and Environmental and Historic Preservation (EHP) approval.
Under this CWMP Project, OWPR wi...
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