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Sheriff’s Office recommending the Board:
1) Make findings in accordance with Procurement Policy C-17 Section 3.4(2.a.) exempting the competitive bidding process for Agreement 9823 because the procurement can only be sourced from a single vendor due to the technological, specialized, or unique character of the procurement;
2) Authorize the Chair to sign contract 9823 with Odin Systems, Inc. for the provision of on-call maintenance of license plate recognition equipment, for a term of January 10, 2026 through January 9, 2029, in the amount of $500,000; and
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 9823, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement.
FUNDING: California Multi-Jurisdictional Methamphetamine Enforcement Team Special Revenue Funds.
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DISCUSSION / BACKGROUND
With the approval of the FY 2020-21 Recommended Budget on June 9, 2020, with Legistar file 20-0752, the Sheriff’s Office was authorized to purchase a License Plate Reader (LPR) System. On December 2, 2020, with Legistar file 20-1539, the Board approved the purchase of additional LPR units in the FY 2020-21 budget after conducting extensive research. The intent of the original project was to strengthen the Sheriff’s Office’s ability to identify vehicles involved in crimes, respond to kidnappings, and improve investigative capabilities throughout El Dorado County. Nearly 70% of crimes involve a vehicle, and because license plates are public information issued by the Department of Motor Vehicles, the use of LPR technology provides a legitimate and effective tool to enhance public safety, prevent crime, and support investigations. License plate readers have also been particularly effective in combatting drug trafficking and other crimes involving vehicle movement across jurisdictions. The system is not used to monitor citizens, but rather to protect them from those s...
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