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Health and Human Services Agency, recommending the Board approve the reclassification of 53 scanners and associated software and maintenance as fixed assets, and add these to the Fiscal Year 2014/15 Fixed Asset List.
FUNDING: State and Federal Funds.
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DEPARTMENT RECOMMENDATION:
Health and Human Services Agency (HHSA) recommending the Board approve and authorize the addition of 53 scanners and associated software and maintenance to the Fixed Assets category within the Fiscal Year (FY) 2014-15 Budget.
DISCUSSION / BACKGROUND:
HHSA Social Services Division (SSD) Eligibility programs use scanners to record and catalog client financial information for program eligibility and continuing income maintenance in the state electronic welfare system known as C-IV. In the annual process of maintaining hardware and software, the Social Services Division purchased 53 scanners plus software and maintenance, for an overall cost of $137,510. The scanners, hardware and software were budgeted in operating expenditures under the services and supplies category. However, the combined cost for each scanner plus software and maintenance is above the $1,500 fixed asset threshold, and therefore need to be accounted for under the fixed asset category.
ALTERNATIVES:
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
N/A
CAO RECOMMENDATION:
It is recommended that the Board approve this item so the scanners and associated software and maintenance can be appropriately classified as fixed assets.
FINANCIAL IMPACT:
There is no Net County Cost associated with this Agenda item. Sufficient appropriations were included in the FY 2014-15 budget to allow for this reclassification.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT:
N/A
CONTACT
Don Ashton, M.P.A., Director