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Chief Administrative Office, Facilities Division in conjunction with Procurement and Contracts, recommending the Board ratify the Purchasing Agent's signature on the attached agreement with EMCOR Services - Mesa Energy Systems, Inc for the purchase and installation of a Chiller in the amount of $69,250 for the El Dorado Center in South Lake Tahoe which was purchased on an emergency basis to ensure continued operations of County business.
FUNDING: Accumulated Capital Outlay Fund.
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DEPARTMENT RECOMMENDATION
The Chief Administrative Office, Facilities Division is recommending that the Board ratify the Purchasing Agent's signature on the attached agreement with EMCOR Services - Mesa Energy Systems for the purchase and installation of a Chiller for the El Dorado Center in South Lake Tahoe.
DISCUSSION / BACKGROUND
The El Dorado Center, located at 3368 Lake Tahoe Boulevard in South Lake Tahoe, comprises 54 Health and Human Services Agency (HHSA) staff persons and Social Service programs such as Income Maintenance and Child Welfare. A facility assessment of this location performed in 2013 identified the heating, venting and air conditioning (HVAC) system as deficient and antiquated and that significant failure could be imminent. The system is original to the facility and was installed in 1960. Facility staff has been performing several preventive maintenance and repair tasks to keep the system functional while a long term solution to the multitude of building problems was researched.
On March 13, 2018, the Board approved the HHSA El Dorado Center Campus Project, along with the purchase of property in close proximity (3368 Sandy Way), and a plan was launched to address the long standing issues. Unfortunately, the El Dorado Center has experienced an unrepairable HVAC equipment failure. The failure of this equipment has resulted in the loss of air conditioning for the El Dorado Center. The purchase and installation of a new chiller was required for the...
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