File #: 24-1493    Version: 1
Type: Agenda Item Status: Approved
File created: 8/12/2024 In control: Board of Supervisors
On agenda: 11/12/2024 Final action: 11/12/2024
Title: Environmental Management Department recommending the Board: 1) Approve Amendment 1 to Agreement for Services 6919 with Stantec, Inc. to assist the Contractor in the design of the Headworks project, extending the term of the agreement by two years with a new expiration of December 31, 2026, and no changes to the scope of work or agreement amount of $518,600; and 2) Authorize the Purchasing Agent to execute Amendment 1. FUNDING: Liquid Waste, American Rescue Plan Act (ARPA) Reimbursement.
Attachments: 1. A - Blue Route - 6919 Amd I CARS, 2. B - 6919 Amd I PE, 3. C - Agreement 6919
Related files: 22-2126
Title
Environmental Management Department recommending the Board:
1) Approve Amendment 1 to Agreement for Services 6919 with Stantec, Inc. to assist the Contractor in the design of the Headworks project, extending the term of the agreement by two years with a new expiration of December 31, 2026, and no changes to the scope of work or agreement amount of $518,600; and
2) Authorize the Purchasing Agent to execute Amendment 1.

FUNDING: Liquid Waste, American Rescue Plan Act (ARPA) Reimbursement.
Body
DISCUSSION / BACKGROUND
On May 10, 2021, the U.S. Department of the Treasury awarded the County of El Dorado a combined total of $37.46 million via the American Rescue Plan Act. All funds were to be obligated to a specific expense no later than December 2024 and must be spent by December 2026. Environmental Management submitted a request for our Union Mine Headworks project at a total estimated cost of $2,600,000, which was approved.

On January 24, 2023 (Legistar File 22-2126) the Board approved the award of the Request for Proposals to Stantec, Inc and authorized the Chair to sign Agreement for Services 6919 with an expiration date set for December 31, 2024. This Agreement had a not to exceed amount of $518,600 and its purpose is to assist the Contractor in design to improve the Headworks facilities with a goal of increasing reliability, reducing operational and maintenance costs, and allowing for a quicker truck discharge.

The Agreement took effect upon execution and work began soon thereafter. Certain components of this project have been completed, however, others components required work to be completed in conjunction with the chosen Contractor for the remainder of the project, which includes quality control and constructability reviews, prepare and reproduce conformed drawings and specifications, pre-construction meeting with contractor, attend weekly progress meetings during construction, conduct special construction observations including up to (4...

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