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Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to El Dorado County Ordinance Section 3.13.030 (B) that as-needed confidential document and electronic waste destruction services require specialty skills and qualifications not expressly identified in County classifications;
2) Make findings that the Amendment II to Agreement for Services 8588 with Viking Shred LLC is exempt from competitive bidding as the services are needed by the County pending a competitive solicitation award and the contractor with the most recently awarded contract agrees to the same terms and conditions as the previous award; and
3) Approve and authorize the Purchasing Agent to execute Amendment II to Agreement for Services 8588 with Viking Shred LLC, increasing compensation by $20,000 for an updated amount of $119,000, with no change to the term of May 6, 2024, through May 5, 2027, for as-needed confidential document and electronic waste destruction services.
FUNDING: Various, as departments have included appropriations for document and electronic waste destruction services in their respective budgets.
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DISCUSSION / BACKGROUND
On March 29, 2024, the Purchasing Agent executed Agreement for Services 8588 with Viking Shred LLC for a three-year term with a total compensation amount of $75,802. Services provided under this agreement include as-needed confidential document and electronic waste destruction services.
On December 9, 2025, Amendment I was approved by the increasing compensation by $23,198, bringing the total compensation amount to $99,000. Currently, less than $20 remains on the contract and departments still need to utilize these services. Due to the increased demand for these services, Procurement and Contracts issued RFP #2025-0174 for Confidential Document and E-Waste Destruction Services. A contract for services is currently being negotiated with CEAR, LLC for these services.
The depa...
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