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Information Technologies Department recommending the Board:
1) Waive formal bid requirements in accordance with Procurement Policy C-17, Section 3.4 (4), Exemptions from the Competitive Bidding, due to there being a competitively bid contract with another public agency available;
2) Authorize the continued use of Omnia Partners competitively bid cooperative agreement 23-6692-03 between Insight Public Sector, Inc. and Cobb County, Georgia, as the lead agency, for Adobe products; and
3) Approve and authorize the Purchasing Agent to issue a purchase contract to reseller Insight Public Sector, Inc., under Omnia Agreement 23-66292-03 between Insight Public Sector, Inc. and Cobb County, in the amount of $591,651, for the renewal of Adobe Enterprise Licenses and Adobe Sign for the three-year period beginning August 28, 2026, through August 27, 2029.
FUNDING: General Fund with partial recovery from the Countywide Cost Allocation Plan.
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DISCUSSION / BACKGROUND
The Information Technologies (IT) Department has historically managed the Adobe Licenses for countywide use. In February 2024, IT migrated the Adobe Acrobat Pro, Adobe Acrobat, Adobe Creative Cloud, Adobe Illustrator, Adobe InDesign, and Adobe Dreamweaver licenses into the Adobe Enterprise License Term Agreement (ELTA) in place with the County's Adobe Sign accounts, which allowed for the streamlining of Countywide employee Adobe accounts, license assignments, and logins. With this account change to the established ELTA, IT did a partial-year renewal of the Adobe Enterprise licenses to co-term with the existing Adobe Sign licenses.
IT is now looking to renew the Adobe Enterprise licenses and Adobe Sign for three-year period between August 28, 2026, through August 27, 2029. This purchase continues to use Omnia Partners competitively bid cooperative agreement 23-6692-03 between Insight Public Sector, Inc. and Cobb County, Georgia as the lead agency. The total of the three-year renewal amount is $591,651...
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