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Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following:
1) Find that it is more economical and feasible to perform these services with an independent contractor pursuant to section 3.13.030 of the County Ordinance, as the nature of the work involves temporary or occasional services; and
2) Authorize the Purchasing Agent, or designee, to execute Amendment IV to Agreement for Services 316-S1611 (FENIX 598) with Mother Lode Van & Storage, LLC to increase the compensation of said Agreement by $100,000 for a revised total not-to-exceed amount of $600,000, amend the rate schedule, and extend the contract for an additional year through January 31, 2020.
FUNDING: General Fund (USDA loan).
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DISCUSSION / BACKGROUND
Under this contract, the vendor performs moving services and modular furniture disassembly, inventory, removal, and reinstallation services on an “as requested” basis for County facilities both on the east slope and west slope. Due to the upcoming move of the various Sheriff facilities to the Public Safety Facility, the agreement is being amended to add an additional $100,000 for a revised not-to-exceed amount of $600,000, and extending the contract for an additional year through January 31, 2020, and increasing the rate schedule to account for increased operating costs. New rates are listed in the attached Agreement, in the revised fee schedule, Exhibit A. A comparison of rates to other moving contractors, shows that Mother Lode is still lower than other vendors by 30-60%.
Mother Lode Van & Storage was chosen as the best fit for the complexities of the upcoming move of the current Sheriff facilities to the new Public Safety Facility. The vendor performs criminal background and drug screening of all employees. In addition, several of their employees have been live scanned and the vendor is willing to have other employees scanned, if necessary. Mother Lode Van & Storage has experience in ...
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