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Department of Transportation recommending the Board:
1) Authorize the Chair to sign the Notice of Acceptance with Qualcon Contractors, Inc. for the Contract Overlay - North Upper Truckee Road (2 Miles) Project (Contract No. PW 11-30581, CIP 72178) in the Lake Tahoe Basin; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period.
FUNDING: This Project was funded by State Proposition 1B funds. The requested Board action has no associated fiscal impact.
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Reason for Recommendation:
The Contract for the Contract Overlay - North Upper Truckee Road (2 Miles) Project (Project) in the Lake Tahoe Basin was approved by the Board on August 23, 2011. The Project was completed on October 26, 2011. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
The construction budget for this Project, as reflected in the Department of Transportation's (Department) 2011 Capital Improvement Program, was $725,000. The South Tahoe Public Utility District is funding $25,200 of the construction cost for adjusting their facilities. The total cost of the Project is listed below:
Original Bid Price $744,237.80
Construction Contract Item Cost $737,169.10
Contract Change Orders $ 11,330.30
Final Cost of Construction Contract $748,499.40
The only Contract Change Order on this Project dealt with overexcavating, removing, and disposing saturated material and placing 1-½ inch drain rock (12 inches in depth) and wrapping the drain rock with woven filter fabric.
Action to be taken following Board approval:
1. The Chair will sign the Notice of Acceptance.
2. The Clerk of the Board will send the Notice of Acceptance to the Recorder/Clerk's Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to the Department.
3. The Clerk of the Board will release the Payment and Performance Bonds to the Surety upon notification from the Department.
Action to be taken by the Department following Board approval:
One year after the recordation of the Notice of Acceptance, the Department will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Bonds.
Contact:
James W. Ware, P.E.
Director of Transportation