Title
Chief Technology Officer, Auditor-Controller, Information Technology Steering Committee, Information Technology Investment Team, and the Chief Administrative Officer recommending the Board:
1) Authorize staff to issue a Request for Proposals (RFP), for the replacement of the Financial, Payroll and/or HR systems;
2) Adopt Resolution 035-2012 establishing the job classification of Sr. Departmental Systems Analyst, approving the job classification specification, establishing the bargaining unit, and adopting the salary range; and
3) Approve changes to the Authorized Personnel Allocation Resolution to provide staffing for projects associated with the replacement of countywide systems. (Est. Time: 30 Min.)
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Fiscal Impact/Change to Net County Cost:
There is no fiscal impact associated with the preparation and release of the RFP, as these tasks will be completed by existing staff. The cost of replacement systems and the staffing needs to implement new systems will not be known until after proposals have been received and evaluated. Funding is anticipated to come from the Capital Reserve for Capital Projects.
Background/Reason for Recommendation:
Current Systems:
The County’s current financial system (FAMIS) is nearly 20 years old and is reaching the end of its useful life. It is written in old technology that is costly to maintain. The current HR system is not fully functional, and the financial, HR, payroll, and budgeting systems are not fully integrated.
The County is currently one of a relatively small number of public entities that are still using the FAMIS system. Most of the other public entities that previously used this system have either converted to new technology or are in the process of doing so. There is concern that as the current vendor continues to see a decline in agencies using this system, they will no longer provide services and we will be left without support, significantly increasing risk of catastrophic failure.
Repla...
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