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File #: 12-0541    Version: 1
Type: Agenda Item Status: Approved
File created: 4/26/2012 In control: Board of Supervisors
On agenda: 5/15/2012 Final action: 5/15/2012
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board: 1) Award Bid No. 12-675-040 by line item for the purchase of Herbicides to the low qualified bidders, Crop Production Services of Fresno, CA, Wilbur-Ellis Company of Rio Linda, CA, and Helena Chemical Company of Chico, CA; 2) Authorize the Purchasing Agent to issue blanket purchase orders in amounts totaling $180,000 for a two year period following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Department of Agriculture - 75% through State of California Grants, Unclaimed Gas Tax, and 25% General Fund. Department of Transportation - Non-General Fund (Road Fund Discretionary).
Attachments: 1. 12-675-040 Herbicides.pdf
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Award Bid No. 12-675-040 by line item for the purchase of Herbicides to the low qualified bidders, Crop Production Services of Fresno, CA, Wilbur-Ellis Company of Rio Linda, CA, and Helena Chemical Company of Chico, CA;
2) Authorize the Purchasing Agent to issue blanket purchase orders in amounts totaling $180,000 for a two year period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: Department of Agriculture - 75% through State of California Grants, Unclaimed Gas Tax, and 25% General Fund. Department of Transportation - Non-General Fund (Road Fund Discretionary).

Body
BUDGET SUMMARY:
Total Estimated Cost $180,000

Funding
Budgeted $180,000
New Funding $
Savings $
Other $
Total Funding Available $180,000
Change To Net County Cost $0.00

REASON FOR RECOMMENDATION: At the request of the Department of Agriculture and the Department of Transportation, the Procurement and Contracts division issued an Invitation to Bid for Herbicides. The Herbicides are for the maintenance and control of weeds.

The bid was inclusive of a large variety of different herbicides that may or may not be purchased during the awarded period. This will provide the departments with secured pricing for the awarded twenty-four (24) month period. The bid items listed on the spreadsheet were evaluated and awarded by line item to the lowest responsive responsible bidder. Additional herbicides not listed on the spreadsheet may be purchased at percentage off the manufacturer's suggested retail pricing.

Twelve (12) invitations to bid were mailed, six (6) qualified responses were received, none by local vendors.

FISCAL IMPACT/CHANGE TO NET C...

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