Title
Department of Transportation recommending the Board:
1) Approve the changes to road zone of benefit Advisory Committees in County Service Area No. 9, as outlined in Exhibit A, Zone of Benefit Advisory Committee Changes; and
2) Confirm the appointments of Advisory Committee members who will be continuing their participation on road zone of benefit Advisory Committees in County Service Area No. 2 and County Service Area No. 9 as outlined in Exhibit B, Zone of Benefit Continuing Advisory Committee Participants.
Body
Fiscal Impact/Change to Net County Cost:
There is no financial impact or net county cost associated with changes to advisory committees.
Reason for Recommendation:
The Policy and Procedure Guidelines for the Creation and Administration of Zone of Benefit within County Services Areas provide that an Advisory Committee may be appointed to serve at the pleasure of the Board. The purpose of the Advisory Committee is to periodically meet with property owners and residents within the zone of benefit to identify unmet service needs, evaluate the adequacy of the services provided, compile the annual budget for recommendation to the Board of Supervisors, and address other matters pertaining to the zone of benefit. Zone of Benefit Advisory Committees are required to comply with all state laws and County policies related to open meetings. There are currently thirty-three Advisory Committees for zones of benefit within the County, two in County Service Area No. 2 and thirty-one in County Service Area No. 9.
Each Advisory Committee is required to meet at least four times per year. One of the four meetings is a general meeting of all interested property owners and residents. Since the inception of the zone of benefit program, the Advisory Committees have made recommendations to the Board of Supervisors regarding changes to the Advisory Committee membership based on consensus of property owners and residents in attendance at the general meeting. The property owners and residents determine the number of Advisory Committee members to recommend to the Board for appointment, which may vary from zone to zone and from year to year.
With the submission of their recommended budgets and work plans, ten of the thirty-four Advisory Committees for zones of benefit within County Service Area No. 9 included changes to their memberships. No changes were recommended to the two advisory committees in County Service Area No. 2. Minutes from the general meetings for each zone reflect the recommended changes to the Advisory Committees as shown on Exhibit A, Zone of Benefit Advisory Committee Changes. A list of the Advisory Committee participants who will be continuing their participation is incorporated in Exhibit B, Zone of Benefit Continuing Advisory Committee Participants.
Upon the Board of Supervisors approving the Advisory Committee changes and confirming appointments of Advisory Committee members, who will be continuing their participation on zone of benefit Advisory Committees, the Department of Transportation will compile the current Advisory Committee Roster and provide a copy to the office of the Board of Supervisors for reference.
With redistricting adopted by Ordinance 4964, on September 13, 2011, several of the zones of benefit for which Advisory Committees are appointed were reassigned. The changes are summarized in the table below.
Zone Name Area/Vicinity From District To District
King of the Mountain
Zone 98138 Pollock Pines Dist. 2 Dist 5
Randolph Canyon
Zone 98139 Pollock Pines Dist. 2 Dist. 5
Gilmore Vista
Zone 98122 Sly Park Dist. 2 Dist. 3
Lynx Trail
Zone 98130 Sly Park Dist. 2 Dist. 3
Texas Hill Estates Placerville Dist. 2 & 3* Dist. 3
Zone 98112
*The Texas Hill Zone of Benefit straddled District lines, with three parcels to the south of Weber Creek in District 2. Following redistricting, all of Texas Hill Zone of Benefit is in District 3.
Action to be taken following Board approval:
Upon approval of the recommended Advisory Committee changes and confirmation of the continuing Advisory Committee participants, the Department of Transportation will:
1. Prepare a roster of current Advisory Committee Participants and forward a copy to office of the Board of Supervisors for reference;
2. Notify newly appointed individual Advisory Committee participants of their appointment, and continuing Advisory Committee participants of their confirmation by the Board;
3. Provide each new committee member a copy of the El Dorado County Department of Transportation Zone of Benefit Advisory Committee Manual, which describes his/her responsibilities and applicable policies, procedures and regulations; and
4. Provide a training session for all Advisory Committee members to provide information regarding their roles and responsibilities, and policies and regulations applicable to the zones of benefit.
Contact: Kim Kerr, Interim Director
Department of Transportation
Concurrences: N/A