Title
Department of Transportation recommending the Board:
1) Make findings pursuant to Article II, Section 210 b (6) of the El Dorado County Charter that there are specialty skills required for the work to be performed under this Agreement that are not expressly identified in County classifications, and that the ongoing aggregate of work to be performed under this Agreement is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Chair to sign Agreement for Services No. AGMT 061-S1311 with ICF Jones & Stokes, Inc. in an amount not to exceed $489,007.02 to provide environmental review services for three bridge replacement projects for a term commencing upon execution of the Agreement to County's recordation of the Notices of Acceptance for all three projects.
FUNDING: Regional Surface Transportation Program Exchange Funds-Guaranteed and Highway Bridge Program Funds.
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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$489,007.02 |
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Budgeted
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$380,000.00 |
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New Funding
. |
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Savings
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Other*
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$109,007.02 |
Total Funding Available
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$489,007.02 |
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Change To Net County Cost
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$0 |
*To be budgeted in subsequent Fiscal Years (FY).
Fiscal Impact/Change to Net County Cost
Funding for this Agreement will be provided by Regional Surface Transportation Program (RSTP) Exchange Funds-Guaranteed and Highway Bridge Program (HBP) Funds, a federal grant program which is administered by the State of California Department of Transportation (Caltrans). The Department of Transportation (Department) budgeted $380,000.00 for this Agreement in FY 2012-2013. The remaining amount will be budgeted in subsequent fiscal years.
Background
The Procurement and Contracts Division completed a Request for Qualifications (RFQ) process for the Department in February 2011. ICF Jones & Stokes, Inc. (ICF) was determined to be highly qualified to provide the environmental support services required in this proposed Agreement.
Reason for Recommendation
The Department recommends the Board make findings pursuant to Article II, Section 210 b (6) of the El Dorado County Charter that there are specialty skills required for the work to be performed under this Agreement that are not expressly identified in County classifications, and that the ongoing aggregate of work to be performed under this Agreement is not sufficient to warrant the addition of permanent staff.
This Agreement is necessary to assist the Department with the environmental requirements and regulations pertaining to three bridge replacement projects. The services of an environmental consultant are required to meet regulatory requirements and processes. The services provided are temporary, sporadic, and most of the services require specialty skills and/or qualifications which cannot be provided by County staff.
The Agreement provides for environmental documents and for project-level environmental review oversight regarding three Capital Improvement Program (CIP) projects: Blair Road at EID Canal - Bridge Replacement (Bridge No. 25C-0077), CIP No. 77119; Alder Drive at EID Canal - Bridge Replacement (Bridge No. 25C-0069), CIP No. 77123; and Bassi Road at Granite Creek - Bridge Replacement (Bridge No. 25C-0071), CIP No. 77128 (Projects). These Projects require compliance with the National Environmental Policy Act (NEPA), National Historic Preservation Act (NHPA), and the Federal Endangered Species Act (FESA) prior to the release of HBP funds. As the local lead agency, the County of El Dorado Department of Transportation is responsible for compliance with the California Environmental Quality Act (CEQA). ICF anticipates that a Mitigated Negative Declaration will be the appropriate level of environmental document for each of these Projects.
Department staff determined that due to the similarities of the Projects, the most effective approach in terms of time and budget is to consolidate the three Projects under one Agreement. The Agreement provides for a Scope of Work in which the work will be initiated by separate Notices to Proceed for each of the Projects, and for Optional Tasks, which may be assigned by the Contract Administrator using the Work Order process.
Board approval of this Agreement is required pursuant to Board of Supervisors Policy C-17 due to the dollar amount and because the term of the Agreement may exceed three years.
The Purchasing Agent reviewed and provided approval of the Department's request to process the Agreement with ICF and concurs that the Department's request is in compliance with Board of Supervisors Policy C-17.
The El Dorado County Employees Association, Local #1, has been informed of this proposed Agreement.
Action(s) to be taken following Board approval
1. The Acting Clerk of the Board will obtain the Chair's signature on the two originals of Agreement for Services No. AGMT 061-S1311.
2. The Acting Clerk of the Board will forward one original of the fully executed Agreement for Services No. AGMT 061-S1311 to the Department for further processing.
Contact
Kim Kerr, Interim Director
Department of Transportation
Concurrences:
County Counsel and Risk Management