Title
Department of Transportation recommending the Board authorize the Chair to sign a Budget Transfer for fiscal year 2011/2012 increasing appropriations and revenues in the Capital Improvement Program by $500,000; decreasing the appropriations and revenue in the Road Fund by $500,000; increasing appropriations and revenue in the Traffic Impact Fee Funds by $823,000; increasing appropriations and revenue in the HOV Project Special Revenue Fund by $60,000; decreasing appropriations in various Special Districts by a total of $4,721; increasing appropriations and revenue in the OES DR 1628 Special Revenue Fund by $15,903; increasing appropriations and revenue in the Placerville Airport Operations Enterprise Fund by $15,000. (4/5 vote required)
FUNDING: Local Transportation Funds, Silva Valley Interchange Set Aside, Caltrans SHOPP Grant Funding, Special District Funds, OES Funds, Interest Earnings, and Placerville Airport Fuel Sales.
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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$909,182 |
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Budgeted
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New Funding
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$909,182 |
Savings
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Other
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Total Funding Available
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$909,182 |
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Change To Net County Cost
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0 |
Fiscal Impact/Change to Net County Cost
There is no change to net County cost. Funding is provided by the Local Transportation Funds, Silva Valley Interchange Set Aside, Caltrans SHOPP Grant funding, Special Districts funding and by interest accumulation on OES funds over multiple years from three Federal declared disasters and an increase in revenue from the sale of fuel at Placerville Airport.
Background
CIP: The HOV Phase 0 project was on the fast track through design and award of construction to position the County to receive $15,500,000 of available Corridor Mobility Improvement Act grant funds. The costs to complete the engineering and award process exceeded the FY 11/12 estimated project budget. Additional staff time of approximately $500,000 related to work performed on behalf of the capital program is required to be transferred to the West Slope CIP budget unit.
Traffic Demand Model: The County initiated the process of updating the Traffic Demand Model during FY 11/12 and the actual costs exceeded the estimated budget by $23,000 due to increased efforts to meet the Boards requested deadlines.
Special Districts: This budget transfer is to accommodate a reimbursement from two Special Districts to the CSA#9 Administration account. Amounts were budgeted for this reimbursement, but were budgeted as interfund transfers (5356/1856) when they should have been budgeted as intrafund transfers (7250/7380). This budget transfer moves the budgeted expenditures in the Special District index codes to the correct subobject and move the budgeted revenue in the CSA#9 Administration index code to an intrafund abatement (negative expenditure) subobject.
This budget transfer also increases the interest (revenue) and the intrafund transfer (expenditure) subobjects for the CSA#2 Zone Clearing index code in order to perform the year-end transfer of the balance to the zones of benefit. Additionally, the interfund abatement (expenditure) and use of fund balance (revenue) is decreased in one of the CSA#2 Zones to balance this transfer.
OES: During fiscal year 2011/2012 the California Emergency Management Agency (CalEMA) (previously known as Office of Emergency Services (OES)) closed the final outstanding Federal disaster #1646 from April 2006. Interest revenue accrued in the OES (7730803) special revenue fund that needs to be distributed. The interest revenue was earned over the last six years for Federal declared disasters 1626, 1646 and 1260. Revenue for all small projects and revenue for administration of the large projects was received after costs were incurred on a reimbursement basis. Due to the timing of the receipt of funds, payment of and verification of project costs, and the disbursement of funds to the appropriate department's interest accrued. This interest will be calculated on the funds received per project and distributed accordingly to departments affected by the disasters or returned to CalEMA for interest accrued on advance funds. Departments with projects in these disasters include the Transportation, Environmental Management and the Sheriff.
Placerville Airport: Fuel costs have increased due to increased cost per gallon causing the appropriations to be inadequate. Fuel is sold to airport users therefore revenues will increase proportionately. The amount of gallons has not fluctuated significantly therefore profits are not expected to increase. The Board approved a budget transfer on July 24, 2012 increasing fuel sales by $30,000 this request increases fuel sales by an additional $15,000 to accommodate the year end posting.
Reason for Recommendation
Approving the attached budget transfer will:
(1) Allow the department to post additional labor charges of $500,000 to the Capital Improvement Program Budget Unit for work on various capital projects in FY 11/12 and recognize additional revenue from the State and various Special Revenue Funds as indicated in the attached summary.
(2) Allow the department to post $23,000 in actual project costs for the Traffic Demand Model update that is funded by the Traffic impact fees;
(3) Allow for the posting of various charges in the Special District Funds to accommodate the year-end closeout;
(4) Allow for distribution of $15,103 in residual funds accumulated from accrued interest in the OES special revenue funds to the appropriate County departments and the return of $800 to CalEMA;
(5)Allow for the processing of year end entries for the Placerville Airport;
Action(s) to be taken following Board approval
The Acting Clerk of the Board will obtain the Chair's signature on the original Budget Transfer and forward to the Auditor's Office for processing in fiscal year 2011/2012.
Contact
Kim Kerr, Interim Director
Department of Transportation
Concurrences
N/A