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File #: 09-0232    Version:
Type: Agenda Item Status: Approved
File created: 2/18/2009 In control: Board of Supervisors
On agenda: 10/16/2012 Final action: 10/16/2012
Title: Health and Human Services Agency, Public Health Division, recommending the Board authorize the Chair to sign retroactive Amendment II to Agreement No. 825-S0811 with Progress House, Inc. for the provision of alcohol and drug counseling services during the term July 1, 2008 through June 30, 2009 modifying Cost Report language with no change to term or not-to-exceed amount of $657,865. (Refer 3/10/09, Item 9) FUNDING: State and Federal funding via the California Department of Alcohol and Drug Programs.
Attachments: 1. A2 - Approved CRS A2, 825-S0811.pdf, 2. B2 - A2, 825-S0811.pdf, 3. A - Blue Sheet 825-S0811 A-1, 4. B - A1, 825-S0811 (711-PHD0308), 5. C - 825-S0811 (711-PHD0308)
Title
Health and Human Services Agency, Public Health Division, recommending the Board authorize the Chair to sign retroactive Amendment II to Agreement No. 825-S0811 with Progress House, Inc. for the provision of alcohol and drug counseling services during the term July 1, 2008 through June 30, 2009 modifying Cost Report language with no change to term or not-to-exceed amount of $657,865.  (Refer 3/10/09, Item 9)
FUNDING:  State and Federal funding via the California Department of Alcohol and Drug Programs.
Body
Fiscal Impact/Change to Net County Cost
There is no Net County Cost associated with Amendment II to 825-S0811.
Compensation for Services
Payments are made based on monthly invoicing at specified billing rates for actual services performed and documentation per the Agreement's requirements.  Monthly payments to Contractor are made within forty-five (45) days following the County's receipt and approval of itemized invoices.    
 
Payment to Contractor for settlement of Cost Report findings will be submitted upon execution of Amendment II to that Agreement 825-S0811.
Contract Termination
This Agreement includes both the standard County "Fiscal Considerations" language, and the provision for County to terminate without cause upon seven (7) days written notice.
Retroactive Term
This Amendment is retroactive to FY 2008-09 due in part to the time required for the State to complete Cost Report review and findings (approximately a two [2] year process).  In addition, upon receipt of FY 2008-09 Cost Report findings from the State, which revealed the need for a settlement with Progress House, the Health and Human Services Agency, Public Health Division (HHSA/PHD) determined clarification of the Cost Report language in the Agreement via Amendment would be necessary.  Upon that determination, every effort was made to present this Amendment at the next available Board Agenda date.
Reason for Recommendation
Approval of Amendment II to Agreement 825-S0811 (711-PHD0308) with Progress House, Inc., for the provision of alcohol and drug counseling services during the term July 1, 2008 through June 30, 2009, with no change to term or the not-to-exceed amount of $657,865, will allow HHSA/PHD to reimburse Contractor based on Cost Report findings from the State.
Action(s) to be taken following Board approval
1. Chair to sign two (2) Amendments II to Agreement 825-S0811,
2. Board Clerk's Office to return one (1) signed original Amendment to 825-S0811 to HHSA/PHD at 3057 Briw Road, Suite A.
3. HHSA/PHD to distribute documents as appropriate.
Contact
Daniel Nielson, M.P.A., Director
Concurrences
County Counsel, Human Resources, and Risk Management.