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File #: 12-1242    Version: 1
Type: Agenda Item Status: Approved
File created: 9/25/2012 In control: Board of Supervisors
On agenda: 10/16/2012 Final action: 10/16/2012
Title: Chief Administrative Office, Procurement and Contracts Division, presenting a list of Museum artifacts and other Museum property and recommending the Board declare the items as surplus to the needs of the County and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.
Attachments: 1. A - 9-20-12 Museum Commission Minutes.pdf, 2. B - Surplus Forms-Museum.pdf
Title
Chief Administrative Office, Procurement and Contracts Division, presenting a list of Museum artifacts and other Museum property and recommending the Board declare the items as surplus to the needs of the County and authorize disposal of same in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof.
Body
Fiscal Impact
The Purchasing Agent will coordinate the sale of the Museum artifacts by holding a public auction, the auctioneer will retain commissions as established per Agreement # 553-S1211 for any items sold at auction; net proceeds of auction or direct sale will be deposited into the Museum Trust Fund Account.  Items with a recycle value not sold at auction will be recycled by Museum Staff volunteers or collected and removed by Snowline Hospice in accordance with Agreement #105-S1310 for the purposes of recycling, reuse or resale. This results in a benefit for the County, saving staff time and disposal fees that would otherwise be incurred for the disposal of unusable or unmarketable items of surplus.
 
 
Reason for Recommendation
Property determined to be surplus to the needs of various departments is offered to other County departments in accordance with Purchasing Ordinance 3.12.190 - Surplus Pool. The attached list of "surplus property" reflects those items that remain surplus to the needs of the County. The Purchasing Agent will dispose of said property in accordance with the Purchasing Ordinance as noted in Section 3.12.210 and Section 3.12.220 thereof by means of auction, direct sale, cash recycling or donation.
 
In addition to the above, and at the request of the Library and the El Dorado County Historical Museum Commission, the Purchasing Agent is presenting to the Board a list of artifacts surplus to the needs of the Museum as they are of unknown origin, and/or lacking historical value. Upon declaration by the Board that the artifacts and other surplus property are surplus, the County Purchasing Agent will dispose of said property in accordance with Purchasing Ordinance as noted in Section 3.12.210 thereof.
 
 
Action to be taken following approval
The Purchasing Agent shall dispose of said property by auction, direct sale, recycle, or donation.