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File #: 12-1254    Version: 1
Type: Agenda Item Status: Approved
File created: 9/28/2012 In control: Board of Supervisors
On agenda: 10/16/2012 Final action: 10/16/2012
Title: Chief Administrative Office, Facilities Management Division, recommending the Board: 1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Ordinance; 2) Authorize the Purchasing Agent to execute Agreement for Services No.110-S1311 with Johnson Controls of Roseville, California, for the preventative maintenance for the newly installed hot water boilers at the Placerville Jail in an amount not to exceed $8,002 for a five year term; and 3) Authorize the Purchasing Agent to execute any subsequent amendments to said agreement upon County Counsel and Risk Management review and approval. FUNDING: Funding is available within the Facilities Maintenance budget - General Fund.
Attachments: 1. A - Contract Route & Agmnt 110-S1311.pdf
Title
Chief Administrative Office, Facilities Management Division, recommending the Board:
1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Ordinance;
2) Authorize the Purchasing Agent to execute Agreement for Services No.110-S1311 with Johnson Controls of Roseville, California, for the preventative maintenance for the newly installed hot water boilers at the Placerville Jail in an amount not to exceed $8,002 for a five year term; and
3) Authorize the Purchasing Agent to execute any subsequent amendments to said agreement upon County Counsel and Risk Management review and approval.
 
FUNDING:  Funding is available within the Facilities Maintenance budget - General Fund.
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$8,002.00
 
 
Budgeted…………………………
$8,002.00
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
$8,002.00
 
 
Change To Net County Cost……
 
 
Fiscal Impact/Change to Net County Cost
No change in Net County Cost
 
Background
In accordance with Public Contract Code 22050 and County Ordinance Section 3.12.160, on April 10, 2012, Legistar File # 12-0437, the Board declared an emergency to purchase and replace critical equipment in the Placerville Jail.  As a result the County Facilities Management Division contracted with Johnson Controls of Roseville, California for the purchase and installation of three (3) new MODCON 850 hot water boilers that provide hot water to the inmates
 
Reason for Recommendation
The Board is being asked to make findings that it is more economical and feasible to contract out the preventative maintenance of the boilers in accordance with Chapter3.13, Section 3.13.030 as the contractor will provide the equipment, maintenance, and skilled personnel to provide the necessary preventative maintenance to ensure that the new units are functioning properly.
 
Action(s) to be taken following Board approval
The Purchasing Agent will execute the agreement for the preventative maintenance services and any subsequent amendments that may be required to continue with the needed services.
 
Contact
Russell Fackrell, Facilities Manager x7596
 
Concurrences
County Counsel and Risk Management