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File #: 12-1230    Version: 1
Type: Agenda Item Status: Approved
File created: 9/24/2012 In control: Board of Supervisors
On agenda: 10/16/2012 Final action: 10/16/2012
Title: Department of Transportation recommending the Board authorize the Chair to sign Utility Agreement No. 235-C1399 (03-UT-2550.5L) with El Dorado Irrigation District in the estimated amount of $230,518 for the relocation of facilities for the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project. FUNDING: El Dorado Hills Traffic Impact Mitigation Fees - Silva Valley Interchange Set Aside Fund.
Attachments: 1. A-Approved CRS 10-16-12.pdf, 2. B - EID Utility Agreement 10-16-12.pdf
Title
Department of Transportation recommending the Board authorize the Chair to sign Utility Agreement No. 235-C1399 (03-UT-2550.5L) with El Dorado Irrigation District in the estimated amount of $230,518 for the relocation of facilities for the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project.
 
FUNDING:  El Dorado Hills Traffic Impact Mitigation Fees - Silva Valley Interchange Set Aside Fund.
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$230,518
 
 
Budgeted…………………………
$230,518
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
$230,518
 
 
Change To Net County Cost……
$0
 
Fiscal Impact/Change to Net County Cost
The total construction cost associated with the proposed El Dorado Irrigation District (EID) relocation work is estimated at $484,885.  The County is responsible for 47.5% of the actual EID utility relocation cost, and the County share is estimated to be $230,518.  Funding for this work will come from the El Dorado Hills Traffic Impact Mitigation Fees - Silva Valley Interchange Set Aside Fund.
 
Background
On June 28, 2011, the Board certified a Supplemental Environmental Impact Report and authorized the ordering of title reports, certified appraisals, and the commencement of the acquisition process for the U.S. 50/Silva Valley Parkway Interchange - Phase 1 Project (Project).  Subsequently, the Department of Transportation (Department) is working towards finalizing PS&E and acquiring Right of Way for the Project.  
 
One element of the Right of Way activity is the relocation of existing utilities in conflict with the construction of the Project.  EID has significant existing utilities which require relocation prior to the construction of the interchange.  The Department, EID and Caltrans have evaluated these conflicts and a relocation design has been prepared.  The cost to relocate the facilities is based upon the existing land rights of the individual utilities.  In instances where EID has existing easements, the cost to relocate facilities in conflict lies with the County.  In instances where the facilities lie within County's Right of Way the cost to relocate the facilities lies with EID.  The County's combined pro-rated share of relocation costs is 47.5% by the County and 52.5% by EID.  The County's total estimated cost for EID relocations is $230,518.  It needs to be noted; however, that the cost share agreement is based upon actual costs, and should the actual construction costs differ from the provided estimate, the County's ultimate cost will differ from the estimated amount.
 
Reason for Recommendation
The relocation of conflicting EID utilities is required for the construction of the Project.
 
Action(s) to be taken following Board approval
1. The Chair will sign two originals of the Utility Agreement.
2. The Acting Clerk of the Board will forward one fully executed original of the Agreement to the Department for further processing.
 
Contact
Kim Kerr, Interim Director
Department of Transportation
 
Concurrences
Pending