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File #: 12-1216    Version: 1
Type: Agenda Item Status: Approved
File created: 9/20/2012 In control: Board of Supervisors
On agenda: 10/23/2012 Final action: 10/23/2012
Title: Sheriff's Office recommending the Board authorize the Procurement and Contracts Division to issue a Confirming Only Purchase Order to enable the processing of a County Pcard (credit card) charge to Network Solutions LLC., in the amount of $1,029.42 for software licensing for web addresses: "EDSO-APPS.ORG" and "EDSO.ORG" from December 23, 2011 to December 22, 2014; renewal of "nsWebAddress.ORG" and "nsHosting Shared" from February 8, 2012 to February 7, 2016; and "nsProtect Secure" licensing from March 21, 2012 to March 20, 2016.
Attachments: 1. A - Visa Statement 10-23-12.pdf, 2. B - Visa Justification 10-23-12.pdf, 3. C - Visa Charge 10-23-12.pdf
Title
Sheriff's Office recommending the Board authorize the Procurement and Contracts Division to issue a Confirming Only Purchase Order to enable the processing of a County Pcard (credit card) charge to Network Solutions LLC., in the amount of $1,029.42 for software licensing for web addresses: "EDSO-APPS.ORG" and "EDSO.ORG" from December 23, 2011 to December 22, 2014; renewal of "nsWebAddress.ORG" and "nsHosting Shared" from February 8, 2012 to February 7, 2016; and "nsProtect Secure" licensing from March 21, 2012 to March 20, 2016.

Body
BUDGET SUMMARY:
Total Estimated Cost…………… 1,029.42

Budgeted………………………… 1,029.42
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… 1,029.42

Change To Net County Cost……|99|


Fiscal Impact/Change to Net County Cost - General Fund
Funding is available within the Sheriff's Office Budget.

Background
On December 21, 2011, the Sheriff's Office Information Technology (IT) staff purchased online renewal of licensing software, and license authentication certificates for three additional domain names "EDSO-APPS.ORG" and "EDSO.ORG" and "nsWebAddress.ORG" and hosting services "nsHosting Shared" and "nsProtect Secure" from Network Solutions LLC., as directed by County IT. The purchase was made online with a County credit card since that was the only way the vendor, Network Solutions LLC., would process the charge. While making this purchase for a normal three-year term, the website informed Sheriff's Office staff the fourth year would be free of charge. Since this was a cost benefit to the County, staff completed the online purchase for a four-year term. However, Board Policy C-17, Section 4.5 - Contract Term, states that the "Board of Supervisors' approval shall be required for any contract term exceeding three-years inclusive of all amendments and regardless of dollar amounts."

The processing of this credit card charge was delayed due to the fact that the Sheriff's st...

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