Title
Chief Administrative Office recommending the Board authorize the Purchasing Agent to sign Amendment I to Agreement No. 020-S1211 with HP Enterprise Services, LLC, to expand the scope of services to provide credit card and electronic fund transfer (EFT) acceptance services for the payment of permissible fines, fees, debts and charges on an "as-needed" basis for departments Countywide.
Body
Fiscal Impact/Change to Net County Cost
There is no Net County Cost associated with this agreement. Fees are paid by cardholders. Estimated equipment and service costs related to implementing and maintaining the convenience pay system are not anticipated to exceed $1,000 per year for any given Department.
Background
On March 9, 2010, the Board adopted Resolution #024-2010 authorizing the acceptance of credit card, debit card and EFT payments for payment of fines, fees, debts, and charges as enumerated in Government Code 6159(b).
The Resolution requires that prior to negotiating any contract for these payment services, the department must obtain the concurrence of the CAO, Auditor-Controller, and Treasurer/Tax Collector. The March 9, 2010 agenda item indicated that any contracts related to this project would come back to the Board for approval. This amendment will expand service to departments County-wide.
Each requesting department will pay for any required hardware, and credit card and EFT payment fees will be paid by the cardholders. Fees vary by department, based on the department's average transaction amount.
Reason for Recommendation
Numerous departments have expressed an interest in allowing alternative forms of payment for the convenience of the public and for the improved collection of fees/revenues.
The alternative forms of payment detailed in the contract include credit/debit card, and EFT payments.
Action(s) to be taken following Board approval
Action to be taken following Board approval:
1. Chairman to execute the agreement.
2. CAO’s Office to d...
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