Title
Chief Administrative Office recommending the Board authorize the Chair to sign Funding Agreement 283-F1311 with the Air Quality Management District for the Grand Jury Video Conference project and approve a Budget Transfer appropriating $3,500 for same in the Information Technologies Department. (4/5 vote required)
FUNDING: California Department of Motor Vehicles AB 2766 Subvention Funds.
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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$3,500 |
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Budgeted
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New Funding
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$3,500 |
Savings
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Other
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Total Funding Available
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$3,500 |
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Change To Net County Cost
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$0 |
Fiscal Impact/Change to Net County Cost
No change to Net County Cost. The purchase of the equipment will be funded from AB2766 Subvention Funds.
Background
In 1990, AB 2766 authorized air districts to assess motor vehicle registration fees to reduce motor vehicle emissions and implement the California Clean Air Act (CCAA). On December 11, 1990, the Board of Directors adopted Resolution #90-488 setting a $2.00 fee per registered vehicle. On June 14, 2001, the Board of Directors adopted Resolution #01-21 increasing the fee from $2.00 to $4.00 per registered vehicle.
On January 10, 2012, the Board of Directors received an AB 2766 grant program presentation. Staff requested Board determine current program priorities and direct staff to modify evaluation criteria and contract award process. The Board directed staff to summarize concerns and priorities and return with recommended changes on January 31, 2012.
On January 31, 2012, Board members identified program priorities, evaluation criteria and award process. Staff incorporated Board's direction into a request for proposal. Ten proposals were received for the grant period 7/1/12 through 12/31/13. Air Quality Management District (AQMD) engineers evaluated and ranked proposals by calculating cost effectiveness and applying evaluation criteria.
On June 22, 2012, staff presented ranked projects to Board as:
1. Apple Hill Shuttle - El Dorado County Transit Authority
2. River Store Shuttle - River Store Inc.
3. Thompson Way Sidewalk - City of Placerville
4. Bayne Road Chip Seal - El Dorado County Department of Transportation
5. American River Music Festival Shuttle - American River Music, Inc.
6. County Fair Shuttle - El Dorado County Transit Authority
7. Biomass Transport Reduction - Meeks Bay Fire Department
8. Biomass Transport Reduction - El Dorado Fire Safe Council
9. Video Conference Equipment - El Dorado County Grand Jury
10. Diesel Engine Vapor Injection - Clean Energy Technologies
The Board selected projects 1-6 and 9 for award of grant funds. Projects ranked 7, 8 and 10 were not awarded due to lack of available grant funding. Agreements have been executed for projects #1, 3, 4, 5 and 6.
On October 16, 2012, the Board authorized the chair to sign an Agreement for project 2 with an alternate contractor. An agreement for project 9 (Attachment 20) has been developed and approved by the APCO, County Counsel and Risk Management.
Reason for Recommendation
The applicant for project #9, was the El Dorado County Grand Jury. However, it is recommended that the County's Information Technologies Department procure, install and maintain the video conference equipment for the exclusive use by the El Dorado County Grand Jury. The video equipment will be located in the Grand Jury meeting room in Building B and a laptop will be purchased and located at South Lake Tahoe to allow remote meeting participation of the Grand Jury members.
Action(s) to be taken following Board approval
Air Quality Management District Board Chair to sign funding agreement with the County of El Dorado Board of Supervisors Chair for the Grand Jury Video Conference project.
Contact
Kelly Webb, Information Technologies
Dave Johnston, APCO
Concurrences
County Counsel and Risk Management