Title
Chief Administrative Office, Procurement and Contracts, recommending the Board consider the following:
1) Authorize the Purchasing Agent to extend BP20120414 for one additional twelve month term to expire on January 3, 2014 for the purchase of Truck Tires, Tubes and Related Products and Services to the low qualified bidder, Sierra Nevada Tire and Wheel; and
2) Authorize the Purchasing Agent to increase the blanket purchase order by $55,000 for the extended term and to further increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund and non-General Fund.
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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55,000.00 |
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Funding
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55,000.00 |
Budgeted
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New Funding
. |
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Savings
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Other
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Total Funding Available
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55,000.00 |
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Change To Net County Cost
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0.00 |
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Department of Transportation's budget.
Reason For Recommendation
At the request of the Department of Transportation, the Procurement and Contracts Division issued Invitation to Bid 12-863-022 for the purchase of Truck Tires, Tubes and Related Products and Services. On 1/5/2012, the Purchasing Agent issued BP20120414 to the low qualified bidder, Sierra Nevada Tire and Wheel, in the amount of $55,000.00 for a twelve month period expiring on 1/3/2013. Sierra Nevada Tire & Wheel has agreed to extend the agreement with the same pricing, terms and conditions of the original bid.
Extending the term and increasing the blanket purchase order by $55,000 for a total of $110,000 exceeds the Purchasing Agent's authority, necessitating Board approval.
Action to be taken following Board approval
The Procurement and Contracts Division will extend the blanket purchase order for a twelve month term and increase the compensation by $55,000.00 to Sierra Nevada Tire & Wheel.
Contact: Sue Hennike