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File #: 12-1553    Version: 1
Type: Agenda Item Status: Approved
File created: 12/14/2012 In control: Board of Supervisors
On agenda: 1/8/2013 Final action: 1/8/2013
Title: Chief Administrative Office, Procurement and Contracts on behalf of Central Stores, recommending the Board approve the following: 1) Award Bid No. 13-485-034 for the purchase of Janitorial Supplies to the low qualified bidders, JC Paper of Fremont, CA in the amount of $28,000 and to Cole Supply Co., Inc. of Benicia, CA in the amount of $82,500 plus applicable sales tax; 2) Authorize the Purchasing Agent to issue blanket purchase orders to same in the amount of $110,500 plus applicable sales tax, for a twelve (12) month award period following Board approval; 3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and 4) Authorize the Purchasing Agent to extend Bid No. 13-485-034 for two (2) additional twelve (12) month award periods under the same pricing, terms and conditions if mutually agreed between the County and both awarded vendors. FUND...
Attachments: 1. A - Bid Docs - Janitorial Supplies.pdf
Title
Chief Administrative Office, Procurement and Contracts on behalf of Central Stores, recommending the Board approve the following:
1) Award Bid No. 13-485-034 for the purchase of Janitorial Supplies to the low qualified bidders, JC Paper of Fremont, CA in the amount of $28,000 and to Cole Supply Co., Inc. of Benicia, CA in the amount of $82,500 plus applicable sales tax;
2) Authorize the Purchasing Agent to issue blanket purchase orders to same in the amount of $110,500 plus applicable sales tax, for a twelve (12) month award period following Board approval;
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and
4) Authorize the Purchasing Agent to extend Bid No. 13-485-034 for two (2) additional twelve (12) month award periods under the same pricing, terms and conditions if mutually agreed between the County and both awarded vendors.

FUNDING: General Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… 110,500.00

Funding…………………………
Budgeted………………………… 110,500.00
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… 110,500.00

Change To Net County Cost…… 0.00

Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Cheif Administrative Office - Central Stores Divisions budget.

Reason for Recommendation
At the request of Central Stores, the Procurement and Contracts Division issued an Invitation to Bid for Janitorial Supplies for Countywide Departmental use.

Central Stores maintains an inventory of Janitorial Supplies commonly used by County Departments, Central Stores is responsible for maintaining inventory levels adequate to ensure product is available when Departments have a need. In the prior two years Procurement and Contract has "Piggybacked" off the El Dorado County Office of Ed...

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