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File #: 12-1022    Version: 1
Type: Agenda Item Status: Approved
File created: 8/7/2012 In control: Board of Supervisors
On agenda: 1/8/2013 Final action: 1/8/2013
Title: Community Development Agency, Transportation Division, recommending the Board: 1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of the County ordinance that it is more economical and feasible to engage an independent contractor for environmental review services; and 2) Authorize the Chair to sign Agreement for Services No. 156-S1311 with Sycamore Environmental Consultants, Inc. in the not-to-exceed amount of $145,000 for a term to become effective upon execution by both parties and expiring two years thereafter or upon completion of all issued Task Orders or Work Orders, whichever is later. FUNDING: Various Capital Improvement Program (CIP) funding sources that fund the Department’s CIP projects.
Attachments: 1. A - Approved CRS 1-8-13.pdf, 2. B - AGMT 12-53525 1-8-13.pdf
Title
Community Development Agency, Transportation Division, recommending the Board:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of the County ordinance that it is more economical and feasible to engage an independent contractor for environmental review services; and
2) Authorize the Chair to sign Agreement for Services No. 156-S1311 with Sycamore Environmental Consultants, Inc. in the not-to-exceed amount of $145,000 for a term to become effective upon execution by both parties and expiring two years thereafter or upon completion of all issued Task Orders or Work Orders, whichever is later.

FUNDING: Various Capital Improvement Program (CIP) funding sources that fund the Department’s CIP projects.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $145,000

Budgeted………………………… $ 75,000
New Funding…………………….
Savings…………………………
Other*…………………………… $ 70,000
Total Funding Available………… $145,000

Change To Net County Cost…… $0
*To be budgeted in subsequent Fiscal Year (FY) Budgets.

Fiscal Impact/Change to Net County Cost
The Community Development Agency, Transportation Division, (Department) budgeted $75,000 in FY 2012/2013 and anticipates budgeting the remaining $70,000 in subsequent FY budgets. Funding for the Agreement will be provided by various Capital Improvement Program (CIP) funding sources that fund the Department’s CIP projects.

Background
The Procurement and Contracts Division completed a Request for Qualifications (RFQ) process at the request of the Department in February 2011 for a variety of project support services. A multi-jurisdictional panel evaluated and ranked each Statement of Qualifications and established, based on category of service, a short list of acceptable service vendors. Sycamore Environmental Consultants, Inc. (Sycamore) was on a short list of qualified respondents from that RFQ process. The RFQ process was conducted in accordance with Procurement Policy C-17.

Reason for Recommendation
The De...

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