Title
Chief Administrative Office, Procurement and Contracts on behalf of the Department of Transportation, recommending the Board consider the following:
1) Authorize additional purchases from Bid No. 12-070-030 (Legislative File 12-0191) for the purchase of 11 new Fleet vehicles for fiscal year 2012/2013 to the low qualified bidders who have agreed to maintain pricing from the previous vehicle bid for fiscal year 2011/2012;
2) Authorize the Purchasing Agent to issue purchase orders for new Fleet vehicles to the low qualified bidders of Folsom Lake Ford of Folsom, CA (2 x bid vehicle "A") in the amount of $61,960.81, Downtown Ford Sales of Sacramento, CA (1 x bid vehicle "Q") in the amount of $27,968.83, and Future Ford of Roseville, CA (8 x bid vehicle "H") in the amount of $231,129.40 plus all required taxes and fees, for a one time purchase following Board approval; and
3) Authorize the Purchasing Agent to issue multiple purchase orders in the amount of $321,059.04 plus all required taxes and fees, following Board approval.
FUNDING: Fleet Internal Service Fund.
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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$ 321,059.04 |
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Funding
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Budgeted
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$1,200,000.00 |
New Funding
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Savings
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Other
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Total Funding Available
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$1,200,000.00 |
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Change To Net County Cost
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$ 0.00 |
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Department of Transportation's budget, Fleet Fund.
Reason for Recommendation
At the request of the Department of Transportation, the Procurement and Contracts division issued an Invitation to Bid for new fleet vehicles in fiscal year 2011/2012. The Procurement and Contracts division contacted the awarded vendors to see if they could extend pricing from bid #12-070-030 for vehicle purchases in fiscal year 2012/2013. The above vendors agreed to offer vehicles at the same pricing, terms and conditions as stated in bid #12-070-030. The replacement of fleet vehicles is generally determined when the vehicle reaches the targeted mileage standardized by Fleet Management, or replaced due to accidents in which the vehicle could not be repaired. All vehicle replacements are in accordance with the revised Vehicle Standards approved by the Board of Supervisors on April 4, 2011 (Legislative File #11-0178). No local vendors responded to this bid.
Action to be taken following Board approval
Following Board approval, the Procurement and Contracts division will issue multiple purchase orders in the amount of $321,059.04 plus all required taxes and fees, following Board approval.