Share to Facebook Share to Twitter Bookmark and Share
File #: 12-0505    Version:
Type: Agenda Item Status: Approved
File created: 1/8/2013 In control: Board of Supervisors
On agenda: 2/5/2013 Final action: 2/5/2013
Title: Transportation recommending the Board consider the following: 1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of the County ordinance code that it is more economical and feasible to engage an independent contractor for environmental review services; and 2) Rescind the original version of Agreement for Services No. 127-S1311 approved by the Board on September 25, 2012, Item No. 24, as the original agreement was not released to the vendor pending completion of the Pre-Award Audit; and 3) Authorize the Chair to sign revised Agreement for Services No. 127-S1311 with Environmental Stewardship and Planning, Inc. in the not-to-exceed amount of $145,000 for a term to become effective upon execution by both parties and expiring two years thereafter or upon completion of all issued Task Orders or Work Orders, whichever is later. FUNDING: Various Capital Improvement Program (CIP) funding sources that fund the Department's CIP projects.
Attachments: 1. 2A - Approved CRS 2-5-13, 2. 2B - ESP AGMT 2-5-13, 3. A - Approved CRS.pdf, 4. B - AGMT 12-53449.pdf, 5. Fully executed Agreemen 127-S1311t.pdf
Title
Transportation recommending the Board consider the following:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of the County ordinance code that it is more economical and feasible to engage an independent contractor for environmental review services; and
2) Rescind the original version of Agreement for Services No. 127-S1311 approved by the Board on September 25, 2012, Item No. 24, as the original agreement was not released to the vendor pending completion of the Pre-Award Audit; and
3) Authorize the Chair to sign revised Agreement for Services No. 127-S1311 with Environmental Stewardship and Planning, Inc. in the not-to-exceed amount of $145,000 for a term to become effective upon execution by both parties and expiring two years thereafter or upon completion of all issued Task Orders or Work Orders, whichever is later.

FUNDING: Various Capital Improvement Program (CIP) funding sources that fund the Department's CIP projects.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $145,000

Budgeted………………………… $ 75,000
New Funding…………………….
Savings…………………………
Other*…………………………… $ 70,000
Total Funding Available………… $145,000

Change To Net County Cost…… $0

*To be budgeted in subsequent Fiscal Year (FY) budgets.

Fiscal Impact/Change to Net County Cost
The Department of Transportation (Department) budgeted $75,000 in FY 2012/2013 and anticipates budgeting the remaining $70,000 in subsequent FY budgets. Funding for the Agreement will be provided by various Capital Improvement Program (CIP) funding sources that fund the Department's CIP projects.

Background
The Procurement and Contracts Division completed a Request for Qualifications (RFQ) process for the Department in February 2011. The firm of Environmental Stewardship & Planning, Inc. (ESP) was determined to be highly qualified to provide the environmental support services required in this proposed Agreement.

The Board previously approved this Agreement with ESP...

Click here for full text