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File #: 13-0396    Version:
Type: Agenda Item Status: Approved
File created: 4/3/2013 In control: Board of Supervisors
On agenda: 4/30/2013 Final action: 4/30/2013
Title: Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Division of Transportation, recommending the Board approve the following: 1) Award Bid No. 13-288-062 for the purchase of Plant Mix Asphalt Concrete for the East and West Slopes of El Dorado County to the low qualified bidders Teichert Rock Products of Sacramento, CA for the West Slope, and Bing Materials of Minden NV for the East Slope of El Dorado County and cancel the East Slope portion of this bid; 2) Authorize the Purchasing Agent to issue a blanket purchase orders in the combinded amount of $1,200,000 $1,020,000 for a twenty-four (24) month period following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. (Cont'd 4/23/13, Item 3) FUNDING: Road Fund Discretionary.
Attachments: 1. 2A - Plant Mix Asphalt Concrete WS and ES.pdf, 2. A - Plant Mix Asphalt Concrete WS & ES.pdf, 3. B - Request to Continue from DOT.pdf
Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Division of Transportation, recommending the Board approve the following:
1) Award Bid No. 13-288-062 for the purchase of Plant Mix Asphalt Concrete for the East and West Slopes of El Dorado County to the low qualified bidders Teichert Rock Products of Sacramento, CA for the West Slope, and Bing Materials of Minden NV for the East Slope of El Dorado County and cancel the East Slope portion of this bid;
2) Authorize the Purchasing Agent to issue a blanket purchase orders in the combinded amount of $1,200,000 $1,020,000 for a twenty-four (24) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. (Cont'd 4/23/13, Item 3)

FUNDING: Road Fund Discretionary.
Body
BUDGET SUMMARY:
Total Estimated Cost……………

Funding………………………… $1,020,000.00
Budgeted………………………… $1,020,000.00
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $1,020,000.00

Change To Net County Cost…… $0.00

Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Community Development Agency, Division of Transportation's budget. Non-General Fund: Road Discretionary and possible Federal Funds.

Reason for Recommendation
At the request of Community Development Agency, Division of Transportation, the Procurement and Contracts division issued an Invitation to Bid for the purchase of Plant Mix Asphalt Concrete for both the East and West Slopes of El Dorado County, to be used for County road maintenance and repair. Award for Category II of this bid has been cancelled at the request of the Community Development Agency, Division of Transportation and will be re-bid at a later date. Twelve (12...

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