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File #: 13-0570    Version: 1
Type: Agenda Item Status: Approved
File created: 5/13/2013 In control: Board of Supervisors
On agenda: 6/4/2013 Final action: 6/4/2013
Title: Chief Administrative Office, Procurement and Contracts, recommending the Board approve the following: 1) Award Bid No.13-405-070 for the purchase of propane fuel for the West Slope of El Dorado County to the low qualified bidder, Hunt and Sons, Inc. of Placerville, CA.; 2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $1,500,000 for a five-year (5-year) period following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting Department's budget. FUNDING: General Fund.
Attachments: 1. 13-405-070 Propone-West Slope.pdf
Title
Chief Administrative Office, Procurement and Contracts, recommending the Board approve the following:
1) Award Bid No.13-405-070 for the purchase of propane fuel for the West Slope of El Dorado County to the low qualified bidder, Hunt and Sons, Inc. of Placerville, CA.;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $1,500,000 for a five-year (5-year) period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting Department's budget.
 
FUNDING: General Fund.
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$1,500,000.00
 
 
Funding…………………………
$1,500,000.00
Budgeted…………………………
 
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
 
 
 
Change To Net County Cost……
$0.00
 
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the various Departments' budget.
 
Reason for Recommendation  
The Procurement and Contracts division issued an Invitation to Bid for propane gas for County wide use on the Western Slope of El Dorado County.  The vendor was requested to bid a differential rate over the Butane Propane News (BPN), San Francisco location.  This will provide the West Slope of El Dorado County with secured pricing for the awarded period.
 
The bid award was increased from a two-year (2-year) term, to a five-year (5-year) term at the request of local propane companies, in order to make the services of changing out the leased propane tanks cost effective for the awarded vendor.  
 
Eight invitations to bid were mailed, all local vendors;  seven qualified responses were received, all from local vendors.
 
Action to be taken following Board approval
Following Board approval, the Procurement and Contracts division will issue a blanket purchase order in the amount of $1,500,000.00 to Hunt & Sons, Inc. of Placerville, CA. for the five-year (5-year) term.
 
Contact
Rick Blake, Sr. Buyer x5873