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Health and Human Services Agency, Social Services Division, recommending the Board authorize the Chair to execute Amendment II to perpetual Agreement for Services 151-S1111 with KYJO Enterprises, Inc. for the continued provision of emergency shelter care and/or foster care placement services on an "as requested" basis during the term that commenced on October 4, 2010, increasing the annual maximum compensation by $150,000 for a total annual not-to-exceed of amount of $250,000, and making other updates to standard terms and conditions.
FUNDING: Funded with a blend of Federal and State funds (85%) with County share of cost or required match (15%) met primarily with realignment resources.
Body
Budget Summary: |
|
Total Estimated Annual Cost |
$250,000 |
|
|
Funding |
|
Original Agreement |
$100,000 |
Amendment I |
$0 |
Amendment II |
$150,000 |
Total Funding Available |
$250,000 |
Change To Net County Cost |
$0.00 |
Fiscal Impact/Change to Net County Cost: No change. Sufficient appropriations were included in the Fiscal Year ("FY") 2012-13 budget. Funds are included in FY 2013-14 County Budget Request and will be included in future County Budget Requests.
Termination: Agreement includes the County's standard Fiscal Considerations termination language as well as a provision for the County to terminate the Agreement without cause in seven (7) calendar days upon written notice.
Background: On September 28, 2010, the Department of Human Services ("DHS") presented perpetual Agreement for Services 151-S1111 with KYJO Enterprises, Inc. for the provision of emergency shelter and foster care placements in the not-to-exceed annual amount of $100,000 to the Board for review and approval. The Board approved and authorized the Purchasing Agent to execute said Agreement, with the perpetual term to begin upon Purchasing Agent execution, which was October 4, 2010 (Legistar File No.10-0985, Agenda Item No. 33).
On May 24, 2011, DHS presented new emergency shelter and foster care boilerplate agreement language to the Board for review and approval. The updated boilerplate language included various auditing requirements required for all agreements with sub-contractors or sub-recipients that receive federal funds. The Board approved the updated language and further authorized the Purchasing Agent to amend eighty-four (84) DHS perpetual group home/foster family agency agreements and any subsequent amendments that did not affect the scope of services, term, or compensation, contingent upon County Counsel and Risk Management approval. Amendment I to Agreement 151-S1111 with KYJO Enterprises, Inc., was included in the 84 approved amendments and was executed by the Purchasing Agent on July 26, 2011. (Legistar File No.11-0467, Agenda Item No.15).
Reason for Recommendation: Amendment II to Agreement for Services 151-S111 requires Board approval and authorization as it increases the annual not-to-exceed amount by $150,000 for a total annual not exceed of $250,000 to allow for anticipated increased utilization of vendor services, updates their physical address, ensures all Articles conform with County-mandated language, and allows for the increased use of Contractor's services on an "as requested" basis.
Action to be taken following Board approval:
1) Chair to sign two (2) originals of Amendment II to Agreement 151-S1111.
2) Board Clerk's Office to return one (1) original Agreement to HHSA at Briw Road
3) Department to distribute as appropriate.
Contact: Janet Walker-Conroy, M.A., Interim Director
Concurrences: County Counsel, Risk Management, and Human Resources have approved Amendment II to Agreement for Services 151-S1111.