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File #: 13-0681    Version: 1
Type: Agenda Item Status: Approved
File created: 6/4/2013 In control: Board of Supervisors
On agenda: 6/25/2013 Final action: 6/25/2013
Title: Library Director recommending the Board approve the continuation of the following perpetual agreements for Fiscal Year 2013-2014 for a total amount of $52,200 for ongoing online cataloging, content enhancement, maintenance and support for the automated circulation system: 1) OCLC, Inc. in the amount of $8,200; and 2) SIRSI Corporation in the amount of $44,000. FUNDING: General Fund.
Attachments: 1. A - 13-14 Perpetual Agreements.pdf
Title
Library Director recommending the Board approve the continuation of the following perpetual agreements for Fiscal Year 2013-2014 for a total amount of $52,200 for ongoing online cataloging, content enhancement, maintenance and support for the automated circulation system:
1) OCLC, Inc. in the amount of $8,200; and
2) SIRSI Corporation in the amount of $44,000.

FUNDING: General Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $52,200

Funding…………………………
Budgeted………………………… $52,200
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $52,200

Change To Net County Cost……|99|

Fiscal Impact/Change to Net County Cost
The estimated cost of the agreements for FY 2013-2014 is $52,200. This amount is included in the department's Recommended Budget for FY 2013-2014.

Background
The Library manages several perpetual agreements for ongoing online cataloging, content enhancement, maintenance and support for automated circulation system. The Department is bringing this matter before your Board per BOS Policy C-17 Section 4.5 which states that "Departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term." The agreements are listed on Attachment "A".

Reason for Recommendation
Library Director is advising the Board of all current perpetual contracts administered by the Library and recommending continuation of the agreements and authorization for the Purchasing Agent to encumber funds for FY 2013-2014 payments under these contracts. Continuation of the agreements is critical to the operation of the Library.

OCLC $ 8,200
SIRSI $ 44,000
Total $ 52,200

Action to be taken following Board approval:
1) The Library will notify Procurement and Contracts of the Board's approval of the list of pertetual agreements, and
2) The Library shall continue to administer the contracts and process payments upon receipt ...

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