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File #: 13-0638    Version: 1
Type: Agenda Item Status: Approved
File created: 5/24/2013 In control: Board of Supervisors
On agenda: 6/18/2013 Final action: 6/18/2013
Title: Community Development Agency, Administration and Finance Division, recommending the Board authorize the Chair to execute Agreement for Services No. 539-O1311 with EPIC Aviation, LLC of Salem, OR in the amount of $2,260,000 with a term of March 20, 2013 through March 19, 2018, for the supply of aviation fuel and related services for the Placerville and Georgetown Airports, subject to review and approval and minor revisions by Risk Management. FUNDING: Airport Enterprise Fund.
Attachments: 1. A-Contract Routing Sheet 6-18-13.pdf, 2. B-Agreement #539-O1310 6-18-13.pdf
Related files: 18-0911
Title
Community Development Agency, Administration and Finance Division, recommending the Board authorize the Chair to execute Agreement for Services No. 539-O1311 with EPIC Aviation, LLC of Salem, OR in the amount of $2,260,000 with a term of March 20, 2013 through March 19, 2018, for the supply of aviation fuel and related services for the Placerville and Georgetown Airports, subject to review and approval and minor revisions by Risk Management.

FUNDING: Airport Enterprise Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $2,260,000.00

Budgeted………………………… $109,000.00
New Funding…………………….
Savings…………………………
Other*…………………………… $2,151,000.00
Total Funding Available………… $2,260,000.00

Change To Net County Cost…… $ 0.00
*To be included in future fiscal year budgets.

Fiscal Impact/Change to Net County Cost
Funding for this Agreement is included in the Placerville and Georgetown Airport Enterprise Funds, and is funded through the sale of the fuel. There is no net cost to the County General Fund associated with this agenda item.

Background
On May 7, 2013, the Board of Supervisors awarded Request for Proposal (RFP) No. 13-405-039 for supply of aviation fuel and related services for the Placerville and Georgetown Airports to EPIC Aviation, LLC (“EPIC”), and authorized the Chair to execute an agreement for the services, subject to review and approval and minor revisions by County Counsel and Risk Management, at the recommendation of the Chief Administrative Office, Procurement and Contracts Division (Item #5, Legislative File 13-0290). The RFP closed on February 8, 2013, with an anticipated award date of March 20, 2013.
The previous agreement #431-S1211 (AGMT 12-53393) for aviation fuel and related services with EPIC expired on March 19, 2013.

Reason for Recommendation
Related services under both the previous agreement and the succeeding agreement include: providing a comprehensive credit card program with a point of sale system to accept cr...

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